Work at UH Advertisement

Instructional and Student Support (Student Services Sp)
Position Number:
Hiring Unit:
UHM Athletics Department
Date Posted:
July 05, 2018
Closing Date:
July 20, 2018
Full Time/Part Time:
Full Time
Special Funds

Duties and Responsibilities
  1. Responsible for all aspects involving the recruiting process and admissions of student-athletes, athletics scholarships, financial aid, summer school, and the post-eligibility program for student-athletes.
  2. Serves as department liaison to the University of Hawaii at Manoa (UHM) Office of Admissions, Financial Aid Serv, Student Housing, Graduate Division, Outreach College, International Student Serv, Office of the Registrar, Cashier’s Office and Bookstore..
  3. Serves as liaison to the NCAA Eligibility Center.
  4. Responsible for administering the NCAA Student Assistance Fund and Student-Athlete Opportunity Fund, and submitting accounting reports to the NCAA, Conference Office, and UHM Business Office.
  5. Supervises the Assistant Director of Student Affairs for Recruiting and Admissions (Position #81483) and the Assistant Director of Student Affairs for Scholarships and Financial Aid (Position #78320).
  6. Responsible for accounting for all student-athlete scholarship/aid/cost of attendance programs. Create and provide financial reports relating to scholarship/aid cost of attendance to the UHM Business Office and others as requested.
  7. Oversees and implements athletic scholarship/aid/cost of attendance payment programs.
  8. Reviews and approves all athletics scholarship/aid/cost of attendance award agreements, approves adjustments/changes to scholarship/aid/cost of attendance, including summer school and the post-eligibility/medical non-counter scholarship/aid programs.
  9. Oversees, monitors, and maintains the Achievement Scholarships (tuition and stipends) that are entered into the STAR Giving Tree scholarship program. Monitors scholarships/aid allocations through Banner System.
  10. Reviews, calculates, and determines athletics scholarship equivalencies and computations.
  11. Works closely with Asst Dir of Stu Aff for Recruiting & Admissions with admissions process. Works with UHM Admissions Office and academic advisors to facilitate admissions for prospective student-athlete; tracks admission process through Banner System.
  12. Oversees the academic evaluation process for all potential student-athletes (recruits /walk-ons) including review of academic transcripts, coursework, and test scores for admission purposes. Also works with UHM International Student Services Office.
  13. Oversees the UHM Student Housing process and procedures. Manages allotted housing spaces reserved for UHM student-athletes and handles disciplinary issues involving student-athlete with housing.
  14. Oversees and manages summer school and post-eligibility/medical non-counter programs for student-athletes including the review of applications, selection process, and accounting requirements.
  15. Oversees and manages the scholarship programs for team managers and graduate student assistants.
  16. Meets as needed with coaches to review scholarship availability needs and cost of attendance allocations for each sport.
  17. Manages the renewal and non-renewal process of athletics scholarships. Works with the UHM Financial Aid Services on notifications and appeals.
  18. Monitors institutional non-athletically related aid, outside aid, and Pell grants for student-athletes, graduate student assistants and student managers.
  19. Oversees and manages the housing, meals, and book program for student-athletes; also provides information/financial data to the UHM Business Office for billing/payment purposes.
  20. Develops budget, policies, procedures, and forms for the UHM Athletic Student Affairs Office and its various programming. Also provides information/reports/data as requested to the UHM Business Office for auditing purposes.
  21. Maintains collaborative working relationships with UHM athletic administrators, staff/coaches in the department, other college/university/conference offices, student-athletes, student-athlete parents, and appropriate individuals relating to this position.
  22. Know, recognize and comply with the laws, policies, rules and regulations governing the University of Hawai‘i and its employees, and the rules of the NCAA and affiliated conferences as now constituted or as may be amended in the future.
  23. Immediately advises the Director of Athletics or designee if there is reasonable cause to believe violations, whether by employees, students, or others, have occurred or will occur.
  24. Must be able to work a flexible schedule to meet the various deadlines and programmatic needs.
  25. Maintains confidentiality to include but not limited to information, files and records that the incumbent may obtain or possess, in accordance with federal and state laws and University of Hawaii policies.
  26. Responsible for performing the duties of a Campus Security Authority as defined by University policy and federal law with regards to the Clery Act.
  27. Other duties as assigned.
Minimum Qualifications
  1. Possession of a baccalaureate degree in athletic administration, educational administration, education, counseling or related field and 4 year(s) of progressively responsible professional experience with responsibilities for one or more of the following collegiate exp: coaching, financial aid, athletics compliance, academic advising, admissions, counseling, recruiting, including a min of 2 yrs with financial aid working with athletics scholarships at the NCAA DI or DII level; or equivalent education/training or experience.
  2. Considerable working knowledge of principles, practices and techniques in the NCAA Division I or II rules and regulations regarding financial aid, recruiting, compliance/eligibility of student-athletes (freshmen, transfers, and international) as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
  3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with university admissions, recruiting, financial aid, and student affairs and NCAA Division I or II compliance/eligibility (as applied to freshmen, transfers, and international student-athletes).
  4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
  5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
  6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
  7. Demonstrated ability to operate a personal computer and apply word processing software.
  8. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
  9. Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
  10. Knowledge of the methods, practices, and procedures related to student admissions and records.
  11. Knowledge of post-secondary educational policies as applied to student affairs and admissions.
  12. Demonstrated ability to evaluate academic transcripts, test scores, and other documents to assess the admissibility of a student-athlete in meeting academic standards.
  13. Ability to handle confidential information with a high level of tact, discretion and diplomacy.
  14. Ability to work a flexible schedule depending on programmatic needs.
  15. Genuine interest and passion for intercollegiate athletics.
Desirable Qualifications
  1. Master’s Degree in athletic administration, educational administration, education, counseling, or related field.
  2. Professional experience w/responsibilities at the collegiate level with one or more of the following: coaching, athletics compliance, academic advising, admission, counseling, recruiting, and/or financial aid and scholarship at the NCAA Division I level.
  3. Knowledge of and experience with a student information system in a large public research institution.
  4. Knowledge of NCAA by-laws relating to cost of attendance.

To Apply:
Submit cover letter indicating how you satisfy the minimum and desirable qualifications, UH Form 64A (attach resume) and names and contact information of 3 professional references to the address below. Application can be faxed to (808)956-4637 Attn: Human Resources or emailed (preferred) to
  1. UHM Athletics Department
  2. Attn: Human Resources
  3. 1337 Lower Campus Road
  4. Honolulu, HI 96822
  1. Lois Manin; 808-956-4499;

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at:, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10A of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.