Work at UH Advertisement

Instructional and Student Support (Admissions Sp)
Position Number:
Hiring Unit:
Office of Admissions
Southern California
Date Posted:
July 04, 2018
Closing Date:
July 19, 2018
Full Time/Part Time:
Full Time

Duties and Responsibilities
  1. Conduct presentations to prospects, applicants, parents, school staff, and the general public regarding UHM programs, administrative policies, procedures, and issues.
  2. Correspond, establish and maintain good working relationships with applicants, parents, school officials, faculty and the general public regarding admissions policies, procedures, and issues.
  3. Schedule visits to high schools and colleges in the region and create follow-up contacts with schools and students.
  4. Plan, coordinate, implement, and evaluate recruit activities including college fairs, counselor orientations, etc.; travel to and attend activities within region and outside region as needed.
  5. Plan, coordinate, and implement recruitment presentations to individuals and groups by UHM personnel; arrange travel to and conduct presentations for group.
  6. Participates in planning, coordinating, and implementing a communications program targeting prospective applicants, students who are admitted to UHM and students who have indicated their intention to enroll at UHM.
  7. Assist academic departments in publicizing their programs to prospective students through the various recruitment programs coordinated by this position.
  8. Recruit, train and supervise student employees to implement recruitment programs.
  9. Assess the target audiences that include local, national and international groups and individuals, and modify strategy and develop appropriate materials.
  10. Develop appropriate media formats depending on target audience, location and cost- effectiveness.
  11. Determine applicants' eligibility for admission by evaluating admission documents, including local, national, and international applicants.
  12. Evaluate transcripts from other institutions and determine transferability of course work.
  13. Develops and updates promotional brochures, flyers, viewbooks, literature, and other promotional materials related to UHM admissions; ensuring compliance with regulations regarding recruiting and marketing materials.
  14. Develops/updates public presentations assessing appropriate and effective recruiting and marketing strategies for various target audiences that include local, mainland, international, parents and students.
  15. Establish and maintain effective working relationships with school administrators, counselors, staff, and other admission professionals.
  16. Responsible for transporting materials, equipment and other supplies to fairs, visits, meetings and other events/programs.
  17. California based recruiter and primary contact for all Southern California recruitment.
  18. Join and participate in regional admissions and school counselor associations to build solid working relationships.
  19. Work with UH Alumni Office to cultivate a local alumni group (UH Mānoa alumni) to assist and support the University of Hawai‘i at Mānoa’s recruitment efforts in the region.
  20. Make decisions on which schools to visit on analysis of recruitment data.
  21. Other duties as assigned
Minimum Qualifications
  1. Possession of a baccalaureate degree in education, counseling, social sciences, or related field and 3 year(s) of progressively responsible professional experience with responsibilities for undergraduate student recruitment and/or admission work; or equivalent education/training or experience.
  2. Considerable working knowledge of principles, practices and techniques in the undergraduate student recruitment and/or admission work as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
  3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with undergraduate student recruitment and/or admission work.
  4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
  5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
  6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
  7. Demonstrated ability to operate a personal computer and apply word processing software.
  8. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
  9. Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
  10. Considerable knowledge of various programs and organizations, their purposes and functions that typically exist in an institution of higher education.
  11. Considerable knowledge of the policies and regulations as applied to the recruitment of students, including diverse ethnic, socioeconomic students, typical of an institution of higher education.
  12. Considerable understanding of the content of undergraduate education and the nature of the undergraduate experience at UHM or at a comparable research university.
  13. Ability to travel out of region, including Hawai‘i, mainland, and foreign countries, several times a year for up to approximately a month at a time for purposes including visitations, presentations, and college fairs.
  14. Ability to travel to multiple sites to conduct presentations, visitations, etc., on a daily to weekly basis.
  15. Ability to work outside normally scheduled work hours, including evenings, weekends, and holidays, as directed.
  16. Ability to travel independently to various geographical locations in a timely manner. Requirement may be fulfilled by a valid Driver's License (class 3), comparable driver's license, or other means of transportation, which meets position needs.
  17. Considerable knowledge of the principles of marketing and of the methods, materials, and techniques used in marketing and promotion as it relates to student recruitment typical of an institution of higher education.
  18. Demonstrated ability to utilize presentation software and other programs to develop and update recruitment presentations and promotional materials.
  19. Ability to lift up to 50 pounds.
  20. Ability to set up a home office within Southern California.
Desirable Qualifications
  1. Experience and knowledge of UHM's student information system (Banner).
  2. Experience in working with students, faculty, and administrators in both lower and higher education.
  3. Considerable knowledge of UHM programs and organizations, their purposes and functions.
  4. Considerable knowledge of the policies and regulations in a large, public, research university as applied to the recruitment and/or admission of students, including diverse ethnic, socioeconomic students.
  5. Computer skills including creating PDF files and other presentation and reporting programs.
  6. Demonstrated experience with planning and implementing large-scale events (on and off-campus) preferably with school counselors, teachers, or administrators; prospective and admitted students; parents; and/or alumni.
  7. Considerable knowledge of the techniques and procedures involved in academic and personal counseling.
  8. Considerable knowledge of the policies and procedures related to the transfer of credits.
  9. Knowledge of high school and community colleges in the greater metropolitan area of California.
  10. Demonstrated experience in higher education, high school counseling, public relations, or sales.

To Apply:
Visit: (cut and paste this link to your browser) and search for Admissions Specialist (pos#78105) or Job Number 2018-00376 to submit an application for this position. The application will be considered incomplete if materials are unreadable. Late or incomplete applications will not be considered. Note: If you have not applied for a position before using NEOGOV, you will need to create an account.
  1. Jose Magno; 808-956-8975;

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at:, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10A of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.