Work at UH Advertisement

Institutional Support (Human Resources Sp, Senior)
Position Number:
Hiring Unit:
JABSOM, Administration, Finance and Operations, Human Resources Office
School of Medicine, Kaka?ako Campus
Date Posted:
July 03, 2018
Closing Date:
July 31, 2018
Full Time/Part Time:
Full Time

Other Conditions:
  • General funded, permanent, full-time; to begin approximately September 2018 subject to position clearance and availability of funds. Position is annually renewable depending on performance and/or funding availability.
Duties and Responsibilities
  1. Under general direction of the Director of Administrative Services, serve as lead human resources officer and directs and manages the human resources program for JABSOM.
  2. Performs HR administration work involving but not limited to recruitment, appointments, vacancy reports, BJ Table updates, reorganizations, immigration, labor relations, classification & compensation; school surveys; promotion & tenure, & EEO/AA.
  3. (con't) promotion & tenure, & EEO/AA.
  4. Oversees and provides substantive advice and guidance to lower level professional and clerical human resources staff.
  5. Coordinate training and staff development activities/programs.
  6. Conducts investigations on informal and formal complaints and grievances involving employees misconduct, performance problems, etc. and based on specific policies and procedures, recommends appropriate action.
  7. Provides advice to managers and supervisors on labor relations matters to include grievances, collective bargaining agreements and the University's policies and procedures, and mediates problems as appropriate.
  8. Advise administrators and employees on classification and compensation issues in conjunction with Board and Executive policies, administrative procedures and collective bargaining agreements (salary adjustments, pro-rata summer pay, etc.).
  9. Reviews recruitment actions and determines appropriateness to fill based on authorized current staffing plans, organization, budget or other directives and ensures compliance with all applicable policies and procedures relative to each recruitment.
  10. Oversee and manage appointments and files for approximately 1700 faculty, APT, graduate assistants, E/M, civil service, casual and emergency appointments, overload, post-doctoral fellows, non-compensated appointments.
  11. Perform EEO/AA activities including but not limited to EEO/AA-related grievances & complaints & serves as the school's liaison between JABSOM (including affiliated hospitals, & clinics) & Federal, State, University EEO agencies.
  12. Assists department chairs & staff on composition of selection committees, appropriateness of interview questions & vacancy announcements & provides advice in all phases of the recruitment process.
  13. Develops and conducts needs assessment studies/surveys to determine areas of training and staff development.
  14. Serves as the school's liaison for all workers compensation and unemployment compensation cases.
  15. Oversees all benefits administration including but not limited to: temporary disability benefits, tax deferred annuities, PTS deferred compensation, leave sharing, family leave, other leaves, health fund, retirement, etc.
  16. Authorizes personnel transactions via the PeopleSoft information system and performs data entry as required.
  17. Review and provide advice to JABSOM regarding promotion and tenure, post-tenure review, faculty contract renewal, probationary periods.
  18. Develops and implements internal procedures for the management of the school's human resources programs to ensure compliance with applicable collective bargaining agreements, rules, regulations statutes, policies and procedures.
  19. Serves as the human resources liaison between JABSOM and affiliated hospitals and clinics, Office of Human Resources, EEO/AA Office, Office of the General Counsel, and other administrative offices.
  20. Other duties as assigned
Minimum Qualifications
  1. Possession of a baccalaureate degree in personnel administration, business administration, public administration or related field and 4 year(s) of progressively responsible professional experience with responsibilities for human resources and/or personnel management; or equivalent education/training or experience.
  2. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
  3. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
  4. Demonstrated ability to operate a personal computer and apply word processing software.
  5. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
  6. Considerable working knowledge of principles, practices and techniques in the human resources and personnel management process as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
  7. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with compensation, personnel actions and/or collective bargaining/union rights.
  8. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
  9. Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Desirable Qualifications
  1. Progressively responsible professional experience in personnel management in a university or college setting wherein functions are multiple and varied.
  2. Previous experience using a human resource information system.
  3. Experience in a variety of health care (private sector) organizations in a decision-making capacity.
  4. Knowledge of general policies, rules and regulations governing private health care personnel administration.
  5. Experience in medical school administration, operations and or health care (private sector) organizations in a decision-making capacity.
  6. Experience working with federal, state and private sponsored agency policies, procedures, rules, regulations; and State and Federal laws.

To Apply:
Visit: (cut and paste this link to your browser) and search for Position #0081516 or Job Number 2018-00366 to submit an application for this position. The application will be considered incomplete if materials are unreadable. Late or incomplete applications will not be considered. Note: If you have not applied for a position before using NEOGOV, you will need to create an account.
  1. Adele Fujita; 808-692-1173;

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at:, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10A of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.