Work at UH Advertisement

Institutional Support (Contract and Grants Sp)
Position Number:
Hiring Unit:
Academic Affairs
Windward Community College
Date Posted:
July 11, 2018
Closing Date:
August 02, 2018
Additional Salary Information:
Pay Band A, $3,632/month minimum
Full Time/Part Time:
Full Time
Temporary - Not to Exceed: June 30, 2019
Special funds

Other Conditions:
  • To begin September 2018, continuation subject to availability of funds and actual staffing requirements.
Duties and Responsibilities
  1. Assists with review of extramurally funded agreements between the Univ of Hawaii and governmental, private, non-profit and/or foreign sponsors. Works with key faculty & staff to promote successful grant identification, proposal development and submission.
  2. Serves as liaison with campus principal investigators (PI), UH System Office of Research Services (ORS), and other offices, agencies, etc., to ensure proper submittal of documents in accordance with established policies and procedures.
  3. Assists administrators and PIs in monitoring and providing oversight on grants and resource development and effective grant administration. Provides interpretation of various agency regulations and guidelines.
  4. Develops and maintains grants files and databases to monitor, document, track, and closeout activities, budget and fiscal activity.
  5. Assists PI’s with award and post award activities including preparation of no cost extension requests, rebudget requests, grant/contract amendments, and grant/contract close-out requirements
  6. Provides training workshops to encourage grant application, development, fiscal processing practices and best practices in tracking and reporting fiscal expenditures and grant activities.
  7. Assists with budget tracking and reporting. Monitors grant expenses to ensure federal guidelines are not exceeded.
  8. Processes administrative and fiscal document related to all grant-related fiscal transactions, including but not limited to space arrangements, p-card expenditures, purchase orders and program expenditures.
  9. Generates and manages personnel and payment action forms, such as account code changes, Independent Service contracts, appointment of overload, etc. Assists with preparing, inputting, and completing UH employee travel documents.
  10. Drafts contracts and agreements. Prepares, tracks, and closes all documents relative to requisitions, memoranda of agreement, contracts, etc.
  11. Assists with data input in the various department and college information systems, preparing outreach and advertising materials as needed.
  12. Assists PIs in the management of program evaluation systems, including distributing, collecting, analyzing, inputting, and reporting data. May post data and reports to website.
  13. Assists in the monitoring, reporting and renewal of existing grants. Works in conjunction with and supports principal investigators (PI), deans, etc., in the preparation of internal and external reports.
  14. Works with institutional research staff to develop, implement, and improve evaluation plans. In response to requests from campus administration, governance bodies, and other constituencies, reports data and activity.
  15. Creates spreadsheets and reports to organize information and data sets that are downloaded from information sources in order to conduct analysis. Assists PI’s to ensure technical reports are submitted in a timely manner.
  16. Assists with the processing of and closing of grants. Ensures PIs have complied with award terms and complete required reports.
  17. Seeks guidance from the campus Business Office and fiscal administrators in resolving grant-related financial matters.
  18. Other duties as assigned
Minimum Qualifications
  1. Possession of a baccalaureate degree in Business Administration, Liberal Arts, Education, or related field and 1 year of progressively responsible professional experience with responsibilities for contract administration, purchasing and/or procurement transactions, and/or budget oversight; or equivalent education/training or experience.
  2. Functional knowledge of principles, practices and techniques in fiscal, administrative, and technical support demonstrated by knowledge, understanding and ability to apply concepts, terminology.
  3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with procurement and contracts.
  4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the administration and/or interpretation of contracts and grants.
  5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
  6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
  7. Demonstrated ability to operate a personal computer and apply word processing software.
  8. Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
  9. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally, and by preparation of reports and other materials.
Desirable Qualifications
  1. Experience with and/or knowledge of the University of Hawaii's policies and procedures pertaining to business and finance.
  2. Knowledge and understanding of Windward Community College's mission.
  3. Knowledge of web design and desktop publishing.

To Apply:
Visit and search for Job Number 2018-00337 to submit an application.
  1. , HI

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

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