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Librarian II (Archivist for University Records)
Position Number:
Hiring Unit:
UHM Library Services
Manoa, Hamilton Lib, Univ Archives & Manuscrip
Date Posted:
February 05, 2018
Closing Date:
Continuous - application review begins March 12, 2018
Salary Information:
Salary and rank commensurate with qualifications and experience.
Monthly Type:
11 Month
Tenure Track:
Full Time/Part Time:
Full Time

Other Conditions:
To begin approximately July 2018, pending position clearance and/or availability of funding.
Duties and Responsibilities
  1. The University Archives & Manuscripts Department of the University of Hawaii at Manoa Library provides primary source material for research to the students, faculty, and staff of the Manoa campus, campuses within the university system, and national and international researchers. The holdings include non-circulating materials related to the management of the University of Hawaii System as well as manuscript collections such as the Hawaii Congressional Papers Collection, Hawaii War Records Depository, and Japanese American Veterans Collection. The University of Hawaii at Manoa Library seeks an innovative and dynamic individual to join the University Archives & Manuscripts Department. Working in coordination with the rest of the Department, the Archivist will:
  2. Hold responsibility for the selection, appraisal, processing, and promotion of the administrative records and faculty and student papers that comprise the collections of the University Archives.
  3. Coordinate backlog processing projects to retrospectively accession, arrange, and describe ‘hidden’ University Archives collections, preparing finding aids based on local and national standards (EAD and DACS), and contribute to standardizing processing practices across Library collections.
  4. Participate in public service hours in the University Archives and Manuscripts’ Moir Reading Room as well as fulfilling internal and external reference requests.
  5. Work with other members of the University Archives & Manuscripts Department to develop and coordinate instruction and outreach services to the University and greater Hawaii community.
  6. Work closely with university offices, faculty, alumni/ae, and other donors to identify, appraise, and acquire materials of research interest.
  7. Work alongside faculty and staff across departments to provide content management for the Library’s open-source archive software.
  8. Collaborate across departments in planning, evaluating, and implementing digital preservation policies based on best practices with emphasis on capturing/creating metadata and identifying analog materials throughout the Library’s archive and manuscript collections for reformatting to digital and/or migration to more stable media.
  9. Write grants or participate in other fund-raising activities in support of the University Archives & Manuscripts collections.
  10. Work with department faculty to maintain and update the University Archives & Manuscripts’ web page and blog content.
  11. Librarians have faculty status and must meet requirements for tenure and promotion including professional development, research, and service.
Minimum Qualifications
  1. ALA accredited MLS or international equivalent.
Desirable Qualifications
  1. At least 6 months of experience arranging and describing institutional records.
  2. Ability to initiate and design projects and bring them to a conclusion in a timely fashion.
  3. Ability to work effectively, independently, and collaboratively with faculty and with administrative, professional, and support staff in a diverse and dynamic academic community.
  4. Ability to work effectively with creators of institutional records.
  5. Evidence of strong oral and written communication skills and the ability to think critically.
  6. Familiarity with an archival collection management system (such as ArchivesSpace).
  7. Familiarity with current U.S. metadata content and structure standards relevant to archival control, notably DACS and EAD.
  8. Familiarity with the processing, preserving, and providing access to born-digital records.
  9. Familiarity with providing reference service.
  10. Ability to train and supervise temporary, part-time, student, or volunteer assistants.
  11. Familiarity with providing outreach at cultural heritage institutions.

To Apply:
Submit cover letter indicating how you satisfy the minimum and desirable qualifications, names, contact information (including e-mail addresses) of at least 3 professional references, resume and transcripts of graduate degrees (copies acceptable; however, originals will be required upon hire) to Human Resources Specialist. Applications may also be submitted by e-mail at Interviewees will be expected to make a presentation to library faculty and staff as part of the screening process. Review of applications will begin on March 12, 2018, and will continue until the position is filled.
  1. Human Resources Specialist
  2. University of Hawaii at Manoa Library
  3. 2550 McCarthy Mall
  4. Honolulu, HI 96822
  1. 808-956-7207

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

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