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Institutional Support (HRIS Analyst)
Position Number:
Hiring Unit:
VP for Administration, Office of Systems Integration
Manoa Campus
Date Posted:
January 11, 2018
Closing Date:
January 26, 2018
Full Time/Part Time:
Full Time

Other Conditions:
Position is excluded from collective bargaining.
Duties and Responsibilities
  1. Evaluates issues, applies critical analytical skills, and takes initiative to develop and/or implement enhancements; updates/provides documentation as needed.
  2. Responds to hotline questions, resolves problems, test solutions, develops procedures for field units to follow regarding transaction processing.
  3. Develops instructions for field units in understanding provisions of HR applications as it relates to personnel actions, taking into consideration compliance requirements and customer needs.
  4. Develops, maintains documentation and conducts ongoing training on ad hoc reporting tools accessing the HR datamart (e.g., Discoverer, Brio, etc.) and PeopleSoft.
  5. Updates HR data dictionary to record historical changes in data in timely manner.
  6. Participates in and supports requirements gathering, fit/gap analysis, process re-engineering opportunities leveraging internal PeopleSoft HRIS system and other internal HR related applications.
  7. Conducts analysis on modification and/or integration requirements with other system applications such as Leave System, Time sheet, Travel, Financial (KFS), Payroll, DAGS Payroll, Student Information System (Banner), etc.
  8. Consults with HR representatives throughout the university to ensure usability and user buy-in/understanding.
  9. Collaborates and develops specifications to implement solutions related to collective bargaining agreements, University policies and procedures, BOR Policy, Hawaii Revised Statutes, etc. on the PeopleSoft HRIS system.
  10. Develops program specifications, leads testing of program modifications, develops test data and test scenarios coordinating with end users; coordinates implementation.
  11. Analyzes data and provides University executives with regular comprehensive data and reports for a variety of purposes. Monitors trends, interprets data and makes recommendations, as appropriate.
  12. Works with external agencies such as State of Hawai‘i Department of Human Resources Development, Employee Retirement System, Legislature, Budget & Finance etc. to deliver on data and reporting requirements.
  13. Provides additional staff support for other HR data requests and projects (e.g., special faculty salary enhancements, retirement eligibility reports, high demand discipline reports, etc.).
  14. Responds to national surveys on behalf of the University (e.g., AAUP, IPEDS, etc.).
  15. Consults labor relations specialist to interpret and apply policies, procedures and collective bargaining agreements in developing specifications to effect these provisions, including developing new salary schedules, and provides advice on the implementation of collective bargaining provisions as it relates to transaction processing.
  16. Provides professional support on HR matters, leading projects and initiatives as assigned.
  17. Takes initiative, leads discussions, and conducts training sessions and participates in other HR activities and assignments (e.g., investigations, presentations, etc.).
  18. Other duties as assigned
Minimum Qualifications
  1. Possession of a baccalaureate degree in Human Resources and 3 years of progressively responsible professional experience with responsibilities for human resources administration and the PeopleSoft HRIS system; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
  2. Considerable working knowledge of principles, practices and techniques in the human resources and PeopleSoft HRIS functionalities as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
  3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with human resources.
  4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
  5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
  6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
  7. Demonstrated ability to operate a personal computer and apply word processing software.
  8. Working knowledge of principles, practices, techniques of general HR policies/procedures, rules, regulations governing HR management.
  9. Demonstrated ability to interpret HR and general administrative rules and regulations, exercise judgment, and develop specifications to address the automation of these requirements to foster efficiencies in processes.
  10. Working knowledge of report writing and/or query tools to extract data and generate reports.
Desirable Qualifications
  1. Knowledge of the University organization and of Board of Regents, Executive and Administrative personnel policies, procedures, and practices.
  2. Experience with system integration requirements and considerations.

To Apply:
Visit (cut and paste link to your browser) and search for Job Number 2018-00018 to submit an application.
  1. Brenda Shin; 808-956-8601;

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

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In accordance with Article 10A of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.