Work at UH Advertisement

Title:
Institutional Support (Admin & Fiscal Support Sp)
Position Number:
0080930T
Hiring Unit:
Manoa Title IX
Location:
Manoa
Date Posted:
January 11, 2018
Closing Date:
January 26, 2018
Band:
A
Full Time/Part Time:
Full Time
Temporary/Permanent:
Temporary - Not to Exceed: June 30, 2018
Funding:
Special

Other Conditions:
With possibility to convert to permanent position.
Duties and Responsibilities
  1. Serves as Assistant to the Director and Title IX Coordinator in providing professional level support in the planning, developing and directing of Title IX matters.
  2. Plans, organizes and coordinates the daily administrative operation of the Title IX office including, but not limited to establishing and maintaining office procedures, ...
  3. (con't) ...coordinating work assignments for case managers/investigators and initiating and preparing relevant fiscal and personnel documentation for appropriate action.
  4. Provides assistance and information to students, staff, faculty, administration, and community members related to Title IX or VAWA cases.
  5. Assists in the coordination of intake, meetings, interviews, hearing, etc. related to the Title IX and VAWA process.
  6. Assists in the development and maintenance of a case management database of Title IX, VAWA and other cases/issues for the Office of Title IX to ensure prompt, ...
  7. (con't) ...timely and thorough response and investigations. Analyzes data, evaluates and interprets findings and presents them in a clear, well-organized written and/or oral report.
  8. In consultation with the Title IX Coordinator, internal/external legal counsel, and others as appropriate, assess reports, conduct interviews, gather evidence, compile reports, analyze findings, summarize investigation etc.
  9. Assists in monitoring & handling sensitive student and employment issues including but not limited to the Family Educational Rights & Privacy Act (FERPA) & the Health ...
  10. (con't) ...Insurance Portability & Accountability Act (HIPAA). Involves handling of highly confidential & security matters.
  11. Assist the Title IX Coordinator, case managers, and investigators in coordinating logistics to provide appropriate interim accommodations as needed.
  12. Manages and maintains the online Title IX management system, including inputting/updating information and troubleshooting system-related problems.
  13. Manages and maintains the office's file system.
  14. Assists in coordinating Title IX & VAWA training with university constituents, departments, local and state agencies and other national constituents.
  15. Assists in ensuring that all documentation and information dissemination comply with appropriate laws, rules, regulations, policies & procedures throughout UH as it ...
  16. (con't) ... relates to Title IX and VAWA. Analyze policies & procedures to identify potential problems. Provide technical info & interpretation of such policies, procedures, requirements, etc.
  17. Compiles and provides appropriate data and narrative as required by the UH System Office, UHM campus, federal and state agencies.
  18. Assists in conducting research and gathering information on best-practices on Title IX and VAWA assigned by the Office of Title IX.
  19. Trains, evaluates and supervisors student assistant(s) as necessary.
  20. Assists the Director with special related projects.
  21. Other duties as assigned
Minimum Qualifications
  1. Possession of a baccalaureate degree in Education, Social Sciences, or related field and 0 year(s) of progressively responsible professional experience with responsibilities for Title IX and/or student rights and responsibilities; or equivalent education/training or experience.
  2. Functional knowledge of principles, practices and techniques in the area of Title IX and/or student rights and responsibilities demonstrated by knowledge, understanding and ability to apply concepts, terminology.
  3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with Title IX and/or student rights and responsibilities.
  4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the Title IX and/or student rights and responsibilities.
  5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
  6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
  7. Demonstrated ability to operate a personal computer and apply word processing software.
  8. Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
  9. Some exposure in providing educational services, counseling, and/or other assistance to students, with some emphasis on direct service to college students.
  10. Experience with using word processing, spreadsheet, and database software.
  11. Excellent communication and interpersonal skills including demonstrated experience in handling difficult interactions and situations with tact, diplomacy, and professionalism.
  12. Ability to work effectively with students, faculty, staff, community, federal and state agencies.
  13. Ability to manage sensitive information and files containing confidential student information.
  14. High ethical standards and the ability to maintain confidentiality
Desirable Qualifications
  1. Master’s degree in a related field.
  2. Professional experience in student affairs administration, in a higher education setting or a large multi-facet enterprise, or equivalent organization.
  3. Knowledge of State, University, and Federal guidelines and policies as related to Title IX and VAWA.
  4. Knowledge of the University of Hawaii, applicable policies and procedures, and relevant practices.

To Apply:
Submit cover letter indicating how you satisfy the minimum and desirable qualifications, UH Form 64A (attach resume) or UH Form 64B, names and contact information (including email addresses) of three professional references, and official transcripts (copies acceptable; however official transcripts will be required at time of hire). All application documentation must be postmarked by the closing date and become the property of the school.
Address:
  1. Manoa Human Resources
  2. Position #0079265
  3. University of Hawaii at Manoa
  4. 2500 Campus Road, Hawaii Hall 115
  5. Honolulu, HI 96822
Inquiries:
  1. Dee Uwono; 808-956-2299; deeuwono@hawaii.edu

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: http://ope.ed.gov/security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10A of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.