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Title:
Academic Support (Hawaii H.O.M.E. Project Program Coordinator)
Position Number:
0080618T
Hiring Unit:
JABSOM, Office of Medical Education
Location:
Kakaako
Date Posted:
January 10, 2018
Closing Date:
January 25, 2018
Band:
A
Full Time/Part Time:
Full Time
Temporary/Permanent:
Temporary - Not to Exceed: June 30, 2018
Funding:
Extramural

Other Conditions:
  • Extramurally funded, temporary, full-time; to begin approximately February 2018 subject to position clearance and availability of funds. Position is annually renewable depending on performance and/or funding availability.
Duties and Responsibilities
  1. Assists with the management of the Homeless Outreach Medical Education (HOME) volunteers which includes: interviews/corresponds with applicants, schedules volunteers, oversees administrative volunteers, plans & executes volunteer meetings & orientations.
  2. Assists with the management of the HOME Project Hawaii Immunization Registry (HIR) database. Involves updating the HIR on a weekly basis, attending training sessions, and meeting with Department of Health (DOH) registry administrators.
  3. Assists with the HOME Project Vaccine Program. Involves managing the vaccine inventory, ordering from the DOH and private vendors, attending training sessions, corresponding with the DOH Vaccine for Kids program & assuring compliance with DOH regulations.
  4. Oversees and operates UH Fleet RV/vans which includes: coordinates maintenance & repairs; ensure vehicles are fueled; water level is functional; arranges routine generator and pump maintenance; and/or addressing any problems that arise with the vehicles.
  5. Oversees the HOME Project vending machine. Includes purchasing of vending machine items and keeping the machines stocked, managing the change dispenser, and handling revenue from the machines.
  6. Interfaces with UH Foundation and the UH financial system to processes check requests for all HOME Project and Hawaii Youth Program for Excellence (HYPE) activities/functions and deposit donation checks.
  7. Assists with the in-processing of all physician volunteers and the application for Federal Torts Claims Act malpractice coverage for all volunteers.
  8. Assists with the management of the clinic outcomes database and/or spreadsheets on a weekly basis to keep track of patient numbers and demographics for each of the clinic sites.
  9. Interfaces with the different organizations HOME Project works with and the homeless community to ensure that we are meeting the needs of both populations.
  10. Assists in planning and executing HOME Project special events, including but not limited to: Holiday carnivals and parties, National Homelessness Awareness Week, Mother’s Day project, school supply drive, outreach events, and all fundraising activities.
  11. Purchases equipment, supplies and medications for the functioning of the HOME Project clinics and events.
  12. Follows policies and practices of UH and UH Foundation.
  13. May supervise clerical, students and/or volunteers.
  14. Other duties as assigned
Minimum Qualifications
  1. Possession of a baccalaureate degree in a social science, health science, or a related field and 0 year(s) of progressively responsible professional experience with responsibilities for program coordination; or equivalent education/training or experience.
  2. Functional knowledge of principles, practices and techniques in the area of program or event coordination demonstrated by knowledge, understanding and ability to apply concepts, terminology.
  3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with medical record keeping and Health Insurance Portability and Accountability Act (HIPAA) policies and procedures.
  4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the coordination of programs or special events/activities.
  5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
  6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
  7. Demonstrated ability to operate a personal computer and apply word processing software.
  8. Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
  9. Ability to work some evenings, weekends, and holidays.
  10. Must have a valid driver’s license.
  11. Ability to drive passenger vans under 10,000 pounds.
Desirable Qualifications
  1. Ability to operate digital cameras and audio-visual equipment.
  2. Knowledge of the Hawaii HOME Project functions and activities.
  3. Knowledge of Excel spreadsheets.
  4. Experience working with homeless individuals or other disenfranchised populations.

To Apply:
Visit https://www.governmentjobs.com/careers/hawaiiedu (cut and paste the link to your browser) and search for Position Number 80618T or Job Number 2017-00120 to submit an application.
Inquiries:
  1. Maria Uyeunten; 808-692-0924; monsell@hawaii.edu

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: http://ope.ed.gov/security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10A of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.