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Institutional Support (Admin & Fiscal Support Sp)
Position Number:
Hiring Unit:
William S. Richardson School of Law
Date Posted:
January 09, 2018
Closing Date:
January 24, 2018
Full Time/Part Time:
Full Time

Duties and Responsibilities
  1. In general, provides administrative, and fiscal support for the law faculty and selected centers and programs in coordination with the Associate Dean.
  2. Responsible for updating, sharing, and communicating faculty web pages, biographies, publications, course material, and scholarship.
  3. Serves as liaison with outside units, the community and the press and responds orally and in writing to inquiries as needed.
  4. Establishes and maintains management systems for correspondence, teaching, and other materials, and a database of organizations and individuals, and coordinates group mailings and group e-mailings.
  5. Manages faculty and secretarial offices' inventory of supplies and furniture. Authorizes purchases of goods and services. Prepares and issues purchase orders, requisitions, invitations to bid, requests for quotations and related responsibilities.
  6. Collects data to prepare various reports relating to operations, administration, academics and program support. Sits in on and prepares project, committee and program reports, minutes, proposals
  7. Manages the faculty and faculty support physical offices, including coordinating building maintenance.
  8. Processes faculty paperwork including personnel documents, travel requests, completions, scheduling and purchasing of tickets and insures that faculty are paid out of appropriate accounts.
  9. Assists faculty who are eligible for promotion, tenure or sabbatical with the forms and procedures. Processes and supervises paper work for teaching assistants.
  10. Works with Law School's computer services in purchasing, maintaining and upgrading computers, software, printers, scanners and other equipment. Supervises, coordinates use and coordinates training of audio video equipment.
  11. Trains faculty and subordinates with assistance of technical support staff in use of software programs like Word, Excel, PowerPoint, TextBridge, Photoshop. Assists in general technical needs of faculty including telephone, fax, off -site classes.
  12. Prepares, proofs, edits and finalizes correspondence, documents, exams, reports, scholarship and course materials. Other general administrative duties include filing, organizing, handling mail.
  13. Posts information to class websites, assists in mass mailings, compiles dossiers, creates forms, archives pages from website into CD-Rom. Assists faculty in distribution and publications of scholarship and research.
  14. Prepares, executes and controls expenditures and reconciles program budgets, accounts for financial transactions, funds flow analysis and other financial support.
  15. Assists faculty on fiscal aspects of projects, preparation of preliminary budgets and project proposals for grants, contracts, programs and committees.
  16. Other duties as assigned
Minimum Qualifications
  1. Possession of a baccalaureate degree in business administration, communication, social science or related field and 1 year(s) of progressively responsible professional experience with responsibilities for business administration; or equivalent education/training or experience.
  2. Functional knowledge of principles, practices and techniques in business administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.
  3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with business administration.
  4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the business administration environment.
  5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
  6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
  7. Demonstrated ability to operate a personal computer and apply word processing software.
  8. Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Desirable Qualifications
  1. Experience maintaining webpages. Working knowledge of legal terms.

To Apply:
Submit cover letter indicating how you satisfy the minimum and desirable qualifications, UH Form 64A (attach resume) or UH Form 64B (enter credentials including education, experience, etc.), names of 3 professional references and official transcripts to the address below.
  1. William S. Richardson School of Law
  2. Hiring Committee
  3. c/o Personnel Office, Room 110
  4. 2515 Dole Street
  5. Honolulu, HI 96822

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

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In accordance with Article 10A of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.