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Title:
Institutional Support (Fiscal Specialist)
Position Number:
0081407
Hiring Unit:
VP Budget & Finance/CFO, Financial Mgt Office, Fiscal Services
Location:
Manoa Campus
Date Posted:
January 07, 2018
Closing Date:
January 22, 2018
Band:
B
Full Time/Part Time:
Full Time
Temporary/Permanent:
Permanent
Funding:
General

Other Conditions:
Position is expected to begin in February 2018.
Duties and Responsibilities
  1. Plans, organizes, directs, controls, & coordinates the development, implementation, & maintenance of components of the Kuali Financial System (KFS), the official systemwide financial system of the University of Hawaii.
  2. Serves as the functional lead on projects with a broad range of responsibilities to appropriately develop the systemwide application (e.g., Purchasing, Procurement Card, etc).
  3. Conducts initial testing and coordinates complete and final testing with responsible central offices.
  4. Independently performs moderately complex assignments of limited scope in the specialty area involving application of standard policies and regulations and widely accepted methods and practices.
  5. Communicates with Directors to keep abreast of developments, recommends alternatives, implements decisions.
  6. Performs analysis, recommends solutions and project direction, coordinates with users and responsible central offices for resolution of problems and determination of project direction.
  7. Develops system specifications and coordinates system development and program modifications with technical staff to implement approved project direction.
  8. Recommends changes to work flow and internal processing in the responsible central office as it relates to development of new component or modification of an existing component.
  9. Participates in the Kuali Foundation Subject Matter Expert Committees for the Kuali Financial System which may include travel to annual workshops and conferences.
  10. Ensures that the processes and procedures are consistent with applicable Federal and State laws, rules, regulations, University policies and procedures, accounting principles, internal controls and appropriate business practices.
  11. Develops work plans and timetables for project management.
  12. Develops KFS policies and procedures and detailed KFS User Guides to document system requirements.
  13. Develops and updates University Administrative Procedure Manual instructions, as required relating to the KFS system administration, in coordination with the responsible central office.
  14. Develops user documentation, frequently asked questions (FAQS), and/or training material and assists with training either on-site or centrally.
  15. Provides user support on KFS related questions.
  16. Conducts special studies and analyses in various areas of fiscal services and financial management.
  17. Develops, recommends new policies and procedures and changes to existing policies and procedures.
  18. Coordinates security changes on user profiles for system access.
  19. Analyzes Kuali Foundation contributions and new KFS releases for applicability and implementation at UH.
  20. Develops reports and/or queries using business intelligence or reporting software such as eThority, Cognos OBIEE, Jasper Reports, etc.
  21. Organizes and coordinates required activities with applicable systemwide Directors of Financial Management operations responsible for KFS component.
  22. Communicates and coordinates with a wide range of systemwide personnel (e.g. Directors, Fiscal Authorites, fiscal staff, central staff) to document issues and concerns. External agents (e.g. State DAGS, RCUH, etc.) may also be included as applicable.
  23. Other duties as assigned
Minimum Qualifications
  1. Possession of a baccalaureate degree in accounting, business administration, management information systems or related field and 3 years of progressively responsible professional experience with responsibilities for accounting/fiscal operations; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
  2. Considerable working knowledge of principles, practices and techniques in the area of accounting and/or financial systems as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
  3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with governmental or financial accounting.
  4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
  5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
  6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
  7. Demonstrated ability to operate a personal computer and apply word processing software.
  8. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
  9. Ability to occasionally travel out-of-state and intra-state.
  10. Basic accounting, business and reporting knowledge and concepts.
  11. Demonstrated ability to develop training materials and conduct training to programs and other related staff.
Desirable Qualifications
  1. Working knowledge of the Kuali Financial System, Kuali Enterprise Workflow, and Kuali Identity Management applications and related modules.
  2. Working knowledge and experience using collaboration and issue/bug tracking tools such as Atlassian’s Confluence and JIRA.
  3. Working knowledge of University of Hawaii Budget and Finance Administrative Policies and Operational Procedures and State of Hawaii Revised Statutes.
  4. Considerable working knowledge of higher education or governmental fund accounting information systems, such as Oracle Financials, PeopleSoft Financials, Kuali Financial Systems, Workday Financials
  5. Knowledge of the principles, practices, and techniques of governmental and fund accounting systems.
  6. Working knowledge of University of Hawaii, Higher Education and/or State of Hawaii Procurement policies and procedures

To Apply:
Visit https://www.governmentjobs.com/careers/hawaiiedu (cut and paste link to your browser) and search for Job Number 2017-00129 to submit an application.
Inquiries:
  1. Brenda Shin; 808-956-8601; systempo@hawaii.edu

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: http://ope.ed.gov/security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10A of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.