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Instructional and Student Support (Academic Advisor)
Position Number:
Hiring Unit:
Office of Public Health Studies
University of Hawaii at Manoa
Date Posted:
December 19, 2017
Closing Date:
February 01, 2018
Full Time/Part Time:
Full Time

Other Conditions:
Pending availability of funds
Duties and Responsibilities
  1. Assist to provide academic advising for undergraduate students pursuing a Bachelor of Arts degree in Public Health. Works closely with faculty members regarding curricular questions;
  2. Assist to evaluate and in developing overall assessment methods to determine student satisfaction and needs within the Office of Public Health Studies;
  3. Assist to provide mandatory advising and monitors progress towards degree for all undergraduate students;
  4. Provides graduation checks and exit interviews for each graduate and compiles interview data each semester and recommends program improvements to the Undergraduate Chair;
  5. Review academic records as required for students with academic difficulties and transfer students;
  6. Serve as the liaison between students and administration to articulate student and curriculum concerns;
  7. Assist the Undergraduate Chair in developing and implementing new procedures to improve recruitment, retention, and graduation rates;
  8. Assist in the development and maintenance of printed program information documents for degree requirements, student recruiting, and monitoring of student progress;
  9. Assist in preparing, organizing, and maintaining appropriate resources, reports and statistical summaries;
  10. Serve on the Undergraduate Committees and attend other meetings as assigned;
  11. Assist in planning and execution of events, seminars, and workshops to support public health students (i.e. OPHS Undergraduate Summit, Honor Ceremony);
  12. Update academic files for all undergraduate students and assists with enrollment and student progress data as needed;
  13. Establish and maintain regular communication with undergraduate students via email and other means to facilitate access to research, scholarships, internships, employment, and other opportunities for students;
  14. Recruit and assist with orientation for new students.
  15. Represent the Office of Public Health Studies at recruitment events. Attend high school and college/career fairs, etc. to promote the Office of Public Health Studies undergraduate academic programs;
  16. Assist in coordinating the Public Health Honors Program and Applied Learning Experience (APLE);
  17. Other duties as assigned
Minimum Qualifications
  1. Possession of a baccalaureate degree in Education, Health, or Social Services and 1 year(s) of progressively responsible professional experience with responsibilities for academing advising ; or equivalent education/training or experience.
  2. Functional knowledge of principles, practices and techniques in academic advising demonstrated by knowledge, understanding and ability to apply concepts, terminology.
  3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with academic advising.
  4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the academic advising.
  5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
  6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
  7. Demonstrated ability to operate a personal computer and apply word processing software.
  8. Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
  9. Strong interpersonal, oral, and written communication skills;
  10. Must be responsible, organized, dependable, and efficient.
Desirable Qualifications
  1. Post-baccalaureate coursework in public health;
  2. Experience advising undergraduate students interested in public health and health professions;
  3. Knowledge of the University of Hawaii undergraduate degree programs and requirements;
  4. Ability to work with students from diverse cultures, race, gender and economic backgrounds.
  5. Familiarity with University of Hawaii undergraduate public health programs and curricula.
  6. Strong organizational and analytical skills including experience working with support staff, faculty, and/or administrators.

To Apply:
Please submit cover letter indicating how you satisfy the minimum and desirable qualifications, UH Form 64A (attach resume) or UH Form 64B (enter credentials including education, experience, etc.), names of three professional references (including e-mail addresses and phone numbers) and official transcripts to the address below. Email submissions accepted.
  1. Dr. Denise Nelson-Hurwitz
  2. Office of Public Health Studies
  3. University of Hawaii at Manoa
  4. 1960 East-West Road, Biomed D-203
  5. Honolulu, HI 96822
  1. Dr. Denise Nelson-Hurwitz; 808-956-3089;

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

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