Work at UH Advertisement

Instructional and Student Support (Admissions Sp)
Position Number:
Hiring Unit:
Office of Admissions
Date Posted:
September 13, 2017
Closing Date:
September 28, 2017
Full Time/Part Time:
Full Time

Duties and Responsibilities
  1. Develop and update promotional brochures, flyers, viewbooks, literature, and other promotional materials related to UHM admissions; ensure compliance with regulations regarding recruiting and marketing materials.
  2. Assess the target audiences that include local, national and international groups and individuals, and modify strategy and develop appropriate materials.
  3. Plan, coord., imple., & eval. recruit. activities includ. college fairs, counselor orientations, etc.; travel to & attend activities both on/off campus & on/off island, including mainland & internat'l destinations. Determine best method to promote UHM.
  4. Participate in the development and maintenance of a database for prospective students; placing them into a communication program appropriate for their level (e.g. high school junior, transfer, etc.), expected semester of application and major.
  5. Participate in planning, coordinating, implementing a communication program targeting prospective applicants/students admitted to UHM and students who indicated their intention to enroll at UHM.
  6. Assist academic departments in publicizing their programs to prospective students through the various recruitment programs coordinated by this position.
  7. Recruit, train, and supervise student employees to implement these programs.
  8. Develop/update public and SKYPE presentations assessing appropriate and effective recruiting and marketing strategies for various target audiences that include local, Mainland, International, parents and students.
  9. Conduct presentations on/off campus, neigh. islands, mainland, & intern'l to prospects, applicants, parents, school staff, & general public regarding UHM programs, adm. policies, procedures, & issues. Determine target to effectively market & promote UHM.
  10. Correspond, establish and maintain good working relationships with applicants, parents, school officials, faculty, education agents and the general public regarding admissions policies, procedures, and issues.
  11. Establish and maintain effective working relationships with school administrators, counselors, staff, and other admission professionals.
  12. Evaluate transcripts from other institutions and determine transferability of course work.
  13. Develop appropriate media formats depending on target audience, location and cost-effectiveness.
  14. Develop strategies to increase undergraduate student enrollment from international countries.
  15. Analyze and interpret enrollment data, research trends, student demographics, census information, new recruitment opportunities and current program evaluations to determine and recommend new or expanded areas to recruit from.
  16. Determine applicants' eligibility for admission by evaluating admission documents, including local, national and international applicants.
  17. Schedule visits to high schools & colleges on/off island including mainland and intern'l countries & create follow-up contacts with the schools & students. Make decisions on which schools to visit outside of Hawaii based on analysis of recruitment data.
  18. Plan, coordinate, and implement recruitment presentations to individuals and groups by UHM personnel; arrange travel to and conduct presentations on and off campus and on and off island. Determine best method for the target audience.
  19. Coordinate the purchase of Test of English as a Foreign Language (TOEFL) names of prospective students that meet our target enrollment goals.
  20. Responsible for transporting materials, equipment, and other supplies to fairs, visits, meetings and other events/programs.
  21. Other duties as assigned
Minimum Qualifications
  1. Possession of a baccalaureate degree in education, counseling, social sciences, or relevant related field and 3 year(s) of progressively responsible professional experience with responsibilities for undergraduate student recruitment and/or admission work; or equivalent education/training or experience.
  2. Considerable working knowledge of principles, practices and techniques in the undergraduate student recruitment and/or admission work as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
  3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with undergraduate student recruitment and/or admission work.
  4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
  5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
  6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
  7. Demonstrated ability to operate a personal computer and apply word processing software.
  8. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
  9. Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
  10. Considerable knowledge of various programs and organizations, their purposes and functions that typically exist in an institution of higher education.
  11. Considerable knowledge of the policies and regulations as applied to the recruitment of students, including diverse ethnic, socioeconomic students, typical of an institution of higher education.
  12. Considerable understanding of the content of undergraduate education and the nature of the undergraduate experience at UHM or at a comparable research university
  13. Ability to travel off island, including neighbor islands, mainland, and foreign countries, several times a year for up to approximately a month or more at a time for purposes including visitations, presentations, and college fairs.
  14. Ability to travel to multiple on and off-campus sites to conduct presentations, visitations, etc., on a daily to weekly basis.
  15. Ability to work outside normally scheduled work hours, including evenings, weekends, and holidays, as directed
  16. Considerable knowledge of the principles of marketing and of the methods, materials, and techniques used in marketing and promotion as it relates to student recruitment typical of an institution of higher education.
  17. Demonstrated ability to utilize presentation software and other programs to develop and update recruitment presentations and promotional materials.
  18. Ability to lift up to 50 pounds.
  19. Ability to travel independently to various geographical locations in a timely manner. Requirement may be fulfilled by a valid Hawaii Driver's License (class 3) comparable driver's license, or other means of transportation, which meets position needs.
Desirable Qualifications
  1. Experience and knowledge of UHM’s student information system (Banner).
  2. Experience in working with students, faculty, and administrators in both lower and higher education.
  3. Considerable knowledge of UHM programs and organizations, their purposes and functions
  4. Considerable knowledge of the policies and regulations in a large, public, research university as applied to the recruitment and/or admission of students, including diverse ethnic, socioeconomic students.
  5. Computer skills including creating PDF files and other presentation and reporting programs.
  6. Considerable knowledge of the techniques and procedures involved in academic and personal counseling.
  7. Demonstrated experience with planning and implementing large-scale events (on and off-campus) preferably with school counselors, teachers, or administrators; prospective and admitted students; parents; and/or alumni.
  8. Considerable knowledge of the policies and procedures related to the transfer of credits.

To Apply:
Submit cover letter indicating how you satisfy the minimum and desirable qualifications, UH Form 64A (attach resume), names of 3 professional references and official transcripts to the address below. Copies of the official transcript will be accepted, but an original transcript must be submitted, if selected, prior to hire. Unofficial web transcripts or other course and grade reports (e.g., Star reports for UHM) will not be accepted. All hard-copy applications/documents must be postmarked no later than the closing date or received by the Office of Admissions no later than 4:00 p.m. on the closing date to be considered. E-mailed or faxed applications/documents will not be accepted.
  1. Enrollment Management
  2. ATTN: Robynn Yokooji
  3. 2600 Campus Road, QLC 214
  4. Honolulu, HI 96822
  1. Steve Rola; 808-956-8975;

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at:, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10A of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.