Work at UH Advertisement

Instructional and Student Support (Instruct & Student Sup Sp)
Position Number:
Hiring Unit:
Hawaii Institute of Marine Biology / SOEST
Manoa Campus
Date Posted:
September 11, 2017
Closing Date:
September 26, 2017
Additional Salary Information:
Salary commensurate with education and experience.
Full Time/Part Time:
Full Time
Temporary - Not to Exceed: June 30, 2018
SOEST & CNS Appropriated Funds

Other Conditions:
  • Continuation dependent on satisfactory performance, available funds, operational needs and actual staffing requirements.
Duties and Responsibilities
  1. Coordinates administrative and committee activities of the Marine Biology graduate program.
  2. Provides in-depth information, clarification and interpretation of institutional and graduate program rules and regulations.
  3. Responsible for ensuring compliance with institutional rules, regulations and procedures.
  4. Serves as primary liaison between the MB graduate program and prospective graduate students.
  5. Informs prospective graduate students and the public on eligibility for admission and program requirements.
  6. Makes appropriate referrals to Graduate Division, prospective mentors, etc.
  7. Informs faculty regarding graduate student progress.
  8. Maintains electronic records, files, statistics and data bases on graduate students and applicants and creates a tracking record for Marine Biology graduates.
  9. Designs and implements procedures for improvements to program activities, e.g., new student orientation programs, job related workshops and develop internships with federal/state agencies.
  10. Maintains the student handbook of the Marine Biology Graduate Program.
  11. Updates the website for the UH Manoa Marine Biology Graduate Program.
  12. Responsible for a University of Hawaii purchasing card (P-Card) for the purchase of materials, supplies, etc., for the MBGP office and Program in accordance with University and Business Office processes and procedures.
  13. Responsible for inputting and allocating P-Card charges into the Kuali Financial System (KFS).
  14. Supervision of student helpers.
  15. Develops and implements recruitment strategies.
  16. The Marine Biology Graduate Program Coordinator reports to the Marine Biology Graduate Program Director and is responsible for coordinating, administrating, and facilitating student progress in the doctoral and master’s degree program in Marine Biology.
  17. Other duties as assigned
Minimum Qualifications
  1. Possession of a baccalaureate degree in Life Sciences or related field and 3 year(s) of progressively responsible professional experience with responsibilities for program coordination & student support; or equivalent education/training or experience.
  2. Considerable working knowledge of principles, practices and techniques in the program coordination & student support as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
  3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with program coordination & student support.
  4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
  5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
  6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
  7. Demonstrated ability to operate a personal computer and apply word processing software.
  8. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
  9. Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
  10. Must have excellent oral and written communications skills
  11. Must have an ability to take initiative, organize, prioritize, perform concurrent multiple tasks.
Desirable Qualifications
  1. Possession of a master's degree in marine sciences, public administration, or other appropriate field.
  2. Experience in student support services in Higher Education.
  3. Experience with the use of Kuali Financial System (KFS).
  4. Experience with the use of STAR student support system.
  5. Experience with the use of Banner student support system.

To Apply:
Submit cover letter indicating how you satisfy the minimum and desirable qualifications; UH Form 64A (attach resume) or UH Form 64B (enter credentials including education, experience, etc.); the names and addresses, email and telephone numbers of three (3) professional references; and transcript(s) showing degrees and course work appropriate to the position (copies are acceptable, however, official transcripts will be required prior to employment) to the address below. All requested documents/information must be postmarked by the closing date and become property of the University. All minimum qualifications must be met by the closing date. Failure to submit all required documents shall deem an application to be incomplete and will not be considered. Electronic submissions will not be accepted.
  1. Attn: Steff (Pos #0079695T)
  2. HIMB
  3. PO Box 1346
  4. Kaneohe, HI 96744
  1. Judy Lemus;
  2. Steffiny Nelson; 808-236-7450;

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

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