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Title:
Institutional Support (Human Resources Sp)
Position Number:
0079485
Hiring Unit:
Human Resources Office
Location:
Kapi‘olani Community College
Date Posted:
September 02, 2017
Closing Date:
September 19, 2017
Band:
B
Full Time/Part Time:
Full Time
Temporary/Permanent:
Permanent
Funding:
General Funds

Duties and Responsibilities
  1. Assists the Campus Personnel Officer (CPO) by managing the day-to-day operations of the Human Resources Office.
  2. The position manages the workload, flow of work and quality of services performed by other professional staff involved in the same work, as well as performs the same duties for the assigned area.
  3. Oversees requests for all appointments assigned such as instructional, non instructional casual, non-credit and overload appointments for accuracy and completeness. (continued below)
  4. Ensures actions are in compliance with collective bargaining agreements, administrative procedures, including but not limited to, appropriate account codes, justification, etc.
  5. Evaluates, recommends and implements changes to procedures;
  6. May assist in fact finding and other employee relations issues;
  7. Develops, implements and maintains training programs for administrators, faculty and staff
  8. Oversees the process to determines the correct method of payroll payment, e.g., lag, non-lag, after the fact, etc.
  9. Oversees the process to determines the correct method of payroll payment, e.g., lag, non-lag, after the fact, etc. Ensures that personnel transactions are processed and submitted to the payroll office to meet payroll deadlines.
  10. Oversees the processing of appropriate supporting documents for new appointments, resignations, terminations, leaves without pay, transfers, pay changes, account codes and status changes.
  11. Oversees the completing forms for filling of civil service positions, APT and faculty positions.
  12. Ensures that documents for all transactions for assigned area of responsibility, such as new hires, transfers, terminations, retirements and all other personnel transactions have been completed thoroughly and accurately.
  13. Manages the review of appointments and employment forms such as I-9s, salary schedules, benefit forms, etc. to ensure completeness and accuracy and compliance.
  14. Advises applicants and departments on matters related to I-9 requirements (including certification) and monitors certification/verification of documents to ensure that all departments are in compliance with INS laws.
  15. Resolves faculty and staff problems regarding employee health benefits for eligibility, procedures, rules and regulations, retirement, leaves, employment status, annuity, deferred compensation, tuition waiver, payroll procedures and pay adjustments.
  16. Interprets collective bargaining agreements and advises best method or alternatives to use. Keeps abreast with current laws, rules and regulations. Makes research on websites and/or contacts appropriate officials for appropriate applications.
  17. Oversees and ensures that the maintenance and processing of vacation and sick leave requests, leave without pay, family leave, military leave, etc. are in compliance with collective bargaining agreements and administrative procedures. (continued below)
  18. Replies to inquiries and resolves any discrepancies with employees, supervisors, deans, etc.
  19. Oversees and reviews leave edit reports to ensure the timeliness of reporting. Oversees the notification of possible forfeiture of vacation leave and ensures that employees receive notification of action.
  20. Audits G-2’s for college personnel. Ensures that copies of G-2’s are accurate and sent to the appropriate officials for action.
  21. Oversees the review & processing of compensation for employee fringe, D-55, D-56, meals, temporary assignment, etc. Ensures that forms and documents are sent to the appropriate offices on a timely basis to comply with collective bargaining agreements.
  22. Responsible for overseeing the leave share program. Ensures processing is in compliance with all pertinent rules and regulations, administrative procedures and collective bargaining agreement.
  23. Serves as the campus liaison for workers’ compensation cases. Conducts initial investigations of workers’ compensation claims, including interviewing claimants, supervisors, and witnesses. Completes appropriate forms and process claims.
  24. Serves as primary College’s liaison with the third party insurance company to respond to inquiries and resolves any problems.
  25. Reviews employee’s leave status and advises possible eligible employees to file Temporary Disability Benefit claims for civil service employees. Reviews claims and determines eligibility for benefits. (continued below)
  26. Prepares appropriate payroll worksheets to process payment of benefits.
  27. Administers rules and regulations, and develops campus policies and procedures for the Student Employment and Cooperative Education (SECE) program. Oversees the processing of student appointments.
  28. Responsible for developing and writing student assistant position descriptions. Establishes and/or classifies position classifications and pay. Reviews requests for pay increment and/or promotion.
  29. Keeps abreast of laws relating to disclosure of confidential information in accordance with administrative procedures, Office of Information and Practices directives, FERPA, etc. Advises Human Resources staff of changes.
  30. Reviews and approves out-service training requests for civil service employees. Assists in the planning and coordination of various campus events to benefit staff development.
  31. Distributes information on upcoming training programs and ensures that appropriate forms are completed on a timely basis for training and workshops.
  32. Responds to inquiries regarding benefits, e.g., pay rates for holidays, overtime, night differential, leaves, temporary assignments, etc. in accordance with collective bargaining agreements, personnel policies and procedures, rules and regulations.
  33. Reviews requests for tuition waiver and approves/disapproves requests. Maintain records and prepares reports as required.
  34. Initiates, develops and prepares customized summary reports as needed using software such as BRIO, prepares spreadsheets.
  35. Prepares all payroll/personnel notification forms for Faculty and APT appointments using the computerized human resources information system primarily for assigned area and provides assistance to other assigned areas.
  36. Manages the maintenance of official personnel files. Disposes, archives and/or transfers records in accordance with established rules and regulations.
  37. Administers university personnel policies and procedures and collective bargaining agreement provisions with regard to filing documents and making records available to appropriate personnel.
  38. Manages all employment transactions, benefits, employment and employment documents for assigned employees.
  39. Manages all student employment activity for assigned area and assists other areas as needed to provide continuity of services.
  40. This position is assigned to effectively manage all aspects of human resources services for assigned employees, prospective and former employees and assists in unassigned areas and employees to provide professional, personalized and efficient services.
  41. Keeps up to date to changes in Human Resources and related policies, laws, procedures, benefits, collective bargaining agreements, etc.
  42. Manages all benefits and human resource activities for employees of assigned areas such as Workers Compensation, TDI, Unemployment, verifications of employment, leaves, timesheets, temporary assignments, performance appraisals, student employment, etc.
  43. Manages student employment for assigned area or responsibility and assists as needed to ensure continuity of service.
  44. Oversees and manages all employment activity and transactions for employees of the College to include but not limited to executive/managerial employees, faculty, lecturers, staff, casual, student hires, etc.
  45. Ensures compliance with State, Federal, University, Community College, collective bargaining and other employment laws, regulations, rules, and statutes relative to employment.
  46. Oversees and ensures the timely processing of all personnel related transactions such as payroll, benefits, requests for information, reports and special projects.
  47. Develops, communicates and trains supervisors on the proper and timely execution of all employment activities such as faculty and lecturer appointments, overloads, casual appointments, student employment, civil service transactions, leaves, benefits, etc.
  48. Oversees the timely and accurate delivery of compensation, benefits, hiring, distribution of materials.
  49. Serves as the campus lead in personnel data systems (e.g. PeopleSoft, SCOPIS, SECE, NEOGOV, Leave system)
  50. Manages the overpayments to employees to minimize, ensure follow-up and collection.
  51. Manages all civil service actions such as appointments, leaves, temporary assignments, timesheets, uniform allowances, performance evaluations etc.
  52. Manages and coordinates the SECE student employment system, serves as the designated campus administrator for the system.
  53. Develops and conducts training sessions including new employee orientations.
  54. Manages the college’s workers compensation and disability benefits programs; manages return to duty requirements by working the supervisors, managers and physicians.
  55. Oversees the counseling of employees, supervisors regarding benefits, retirements, compensation, etc.
  56. Conducts fact finding and prepares reports on employee injuries or incidents.
  57. Develops Human Resources procedures, forms, updates websites.
  58. Reviews faculty eligibility and responds to requests for lecturer placements, eligibility for tenure/promotion and other requests.
  59. Manages the workload of other staff to ensure coverage and continuity of employment transactions.
  60. Keeps up to date to changes in Human Resources and related policies, laws, procedures, benefits, collective bargaining agreements, etc.
  61. Ensures that documents for all transactions for assigned area of responsibility, such as new hires, transfers, terminations, retirements and all other personnel transactions have been completed thoroughly and accurately.
  62. Responsible for the disposition, modernization and protection of human resources source documents.
  63. Assists the CPO in special projects and assignments.
  64. Other duties as assigned
Minimum Qualifications
  1. Possession of a baccalaureate degree in personnel, business, public administration or related fields with courses in personnel administration, HR management, organization and management and 3 year(s) of progressively responsible professional experience with responsibilities for human resources; or equivalent education/training or experience.
  2. Considerable working knowledge of principles, practices and techniques in the human resources as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
  3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with human resources.
  4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
  5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
  6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
  7. Demonstrated ability to operate a personal computer and apply word processing software.
  8. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
  9. Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
  10. Considerable knowledge of the principles, practices and techniques of human resources management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
  11. Knowledge of general policies, rules and regulations governing public personnel administration.
  12. Knowledge of the theories, principles and practices of position classification, compensation, labor relations, training, and EEO/AA.
  13. Ability to analyze, interpret and apply personnel and general administrative rules and regulations to a variety of work situations.
  14. Ability to communicate effectively both orally and in writing.
  15. Ability to exercise judgment, tact and discretion in applying and explaining policies and procedures.
Desirable Qualifications
  1. Progressively responsible professional experience in human resources management wherein functions were multiple and varied.

To Apply:
Submit 1) UH APT Application for Employment Form ( UH Form 64A (attach resume)), Website http://www.hawaii.edu/ohr/employ.htm) and a detailed resume (NOTE: Applications must clearly indicate which position number for which you are applying); 2) official graduate and undergraduate transcripts showing degrees and coursework to date. Copies of official transcripts are acceptable for the application phase; however, official copies are required at the time of hire (in order to be official, transcripts must have the official seal and be mailed directly from the degree-granting institution). Ask the Registrar to send the transcript to the attention of Kapi`olani Community College, Administrative Service Office. On-line transcripts, diploma copies, academic record/grade summaries and electronic submissions will NOT be considered; 3) a one- to two-page statement outlining the ways in which you meet the minimum and desirable qualifications; and 4) three references with contact information, one of which must be a supervisor. Application materials are to be sent to Kapi`olani Community College, Office of the Vice Chancellor for Administrative Services, 4303 Diamond Head Rd, `Ilima 211, Honolulu, HI 96816. All materials must be postmarked no later than the closing date for an application to be considered complete or date-stamped by the Vice-Chancellor’s office no later than 4:30 p.m. on the closing date. Electronic application submissions will not be accepted. Materials submitted become property of the College and will not be returned. Late or incomplete applications will not be given consideration. Kapi‘olani Community College does not discriminate on the basis of age, race, sex, color, national origin, or disability in its programs and activities. For more information or inquiries regarding these policies, contact Section 504 Coordinator, (808) 734-9575; Title IX Coordinator, (808) 734-9522.
Address:
  1. Office of the Vice Chancellor for Administrative Services
  2. Kapi‘olani Community College
  3. 4303 Diamond Head Road, Ilima 211A
  4. Honolulu, HI 96816
Inquiries:
  1. Kelli Brandvold; 808-734-9575; kellib@hawaii.edu

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: http://ope.ed.gov/security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10A of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.