Work at UH Advertisement

Title:
Academic Support (Educational Sp)
Position Number:
0080935
Hiring Unit:
College of Social Sciences, Dean's Office
Location:
Manoa
Date Posted:
August 25, 2017
Closing Date:
September 19, 2017
Band:
B
Additional Salary Information:
Salary commensurate with qualifications and experience.
Full Time/Part Time:
Full Time
Temporary/Permanent:
Permanent
Funding:
General

Other Conditions:
To begin approximately October 2017, subject to position clearance and availability of funds.
Duties and Responsibilities
  1. Responsible for advancing the College of Social Sciences as a 'globally connected Hawaiian place of learning,' by planning, implementing and providing logistical support for special programs & events for students, alumni, community, and global partners.
  2. Works closely with all CSS entities contributing to the Native Hawaiian Initiative, including faculty.
  3. Liases with various UH campus offices outside of CSS, incl. Native Hawaiian Student Svcs, Student Affairs (esp. Student Equity, Excellence & Diversity), Conference and Events, Admissions, Manoa Int'l Exchange, Study Abroad, and Graduate Education.
  4. Serves as a point of contact and liaison for the College with collaborating partners including Kamehameha Schools, Fulbright Canada, and the broader community.
  5. Works with the College’s External Relations team on advancement, outreach, programs, conferences and special events.
  6. Coordinates with College staff, volunteers, and relevant offices including parking, security, and others to create awareness of and support for the special events of the College.
  7. Develops orientation materials and conducts orientation programs and campus tours for incoming and outgoing students, including Native Hawaiian students.
  8. Coordinates outreach, meetings and campus visits for Native Hawaiian community members and other Indigenous representatives and visitors including providing background information to CSS team.
  9. Conducts special events planning including negotiating events space, food and beverages, audiovisual equipment and travel arrangements. Ensure appropriate hospitality, décor, signage, so as to produce quality College events and activities.
  10. Prepares budgets, tracks expenditures, and processes fiscal documents.
  11. Assures that established procedures for review, approval and compliance are followed. Prepares updates and maintains records and reports related to agreements, programs, workshops, and conferences.
  12. Engages in fundraising activities including engagement, grant writing, stewardship and donor relations.
  13. Creates brochures and informational materials about Native Hawaiian, Oceanic, and Indigenous programs and services at the CSS.
  14. Collects information and prepares program assessment briefings, reports and presentations.
  15. Collects, evaluates and maintains information regarding communication with Oceanic and international Indigenous serving institutions and their programs.
  16. Supervises student and/or graduate assistants.
  17. Provides support using administrative systems such as RCUH, Kuali, and Student Employment.
  18. Works outside of the normal working hours, including evening, weekends, and holidays, as needed.
  19. Other duties as assigned
Minimum Qualifications
  1. Possession of a baccalaureate degree in social sciences, Hawaiian studies, or related field and 3 year(s) of progressively responsible professional experience with responsibilities for Native Hawaiian programs, student services or related administrative support; or equivalent education/training or experience.
  2. Considerable working knowledge of principles, practices and techniques in the areas of Native Hawaiian programs, student services or related administrative support as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
  3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with student services or related administrative support.
  4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
  5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
  6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
  7. Demonstrated ability to operate a personal computer and apply word processing software.
  8. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
  9. Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
  10. Demonstrated ability to resolve complex issues and to find resolutions in an effective and timely manner.
  11. Working knowledge of project management, including budgeting and social media promotion.
  12. Ability to work outside of the normal working hours, including evening, weekends, and holidays, as needed.
  13. Ability to communicate effectively and respectfully, both orally and in writing, with the Native Hawaiian community, general public, faculty, University, state and federal officials.
  14. Demonstrated ability in word processing, presentation, graphic, database, and other related software.
  15. Demonstrated ability to follow oral and written instructions.
Desirable Qualifications
  1. Advanced knowledge of Hawaiian culture, history, politics, or language.
  2. Demonstrated ability in cross-cultural communication, developing and carrying out international Indigenous exchange and cooperative agreements.
  3. Knowledge of methods, materials, procedures and techniques of developing and conducting Native Hawaiian, Oceanic, Indigenous, and other exchange opportunities.
  4. Experience working in a college or university, government agency, or private organization on Native Hawaiian programs, student services, or administrative support.
  5. Ability to travel independently to various locations in a timely manner. Fulfilled by possession of valid State of Hawaii Driver's License (class 3), valid comparable driver's license, or use of other means of transportation that meets position needs.
  6. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with Native Hawaiian, Oceanic, and Indigenous programs.

To Apply:
Visit http://adminserv.socialsciences.manoa.hawaii.edu/css-80935/ to submit an application and upload documents. Submit a cover letter indicating how you satisfy the minimum and desirable qualifications, a separate statement that describes your association with or involvement in the Native Hawaiian community, UH Form 64A (attach resume), resume, names, phone number and email addresses of 3 professional references, and official transcripts (copy acceptable with original to follow at time of hire). Incomplete applications will not be considered. Application materials must be uploaded by 11:45 pm HST on the closing date.
Inquiries:
  1. Cindy Scheopner; 808-956-8999; scheopne@hawaii.edu

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: http://ope.ed.gov/security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10A of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.