Work at UH Advertisement

Title:
Institutional Support (Admin & Fiscal Support Sp)
Position Number:
0079475T
Hiring Unit:
University of Hawaii, College of Education
Location:
Institute for Teacher Education
Date Posted:
September 01, 2017
Closing Date:
September 19, 2017
Band:
A
Additional Salary Information:
Commensurate with qualifications and experience.
Full Time/Part Time:
Full Time
Temporary/Permanent:
Temporary - Not to Exceed: December 31, 2017

Other Conditions:
  • Extramural funds. Appointment to begin October 1, 2017 or soon thereafter. Renewal and initial appointment contingent upon availability of funds, project needs, and satisfactory performance.
Duties and Responsibilities
  1. Responsible for assisting the Principal Investigator in administering the TTTAP project by providing administrative and fiscal support.
  2. Prepare, review, and process all fiscal documents, including but not limited to, purchases, payments, and reimbursements.
  3. Act as liaison with the Principal Investigator, Graduate Assistants, staff, AS Government, College of Education faculty and staff and fiscal office as required to effectively administer the project.
  4. Assist with conducting detailed monthly financial analysis and overall budget planning with Principal Investigator and Fiscal office.
  5. Initiate and audit all personnel documents for BOR appointments, casual hires, and student hires for compliance with rules and regulations. Responsible for advertising position vacancies, annual renewal of positions, and updating position account codes.
  6. Record team meeting minutes and distribute to participants. Synthesize meeting minutes to create monthly status reports to support communication between the PI and ASDOE.
  7. Coordinate support for all course activities including course meetings, presentations, and travel.
  8. Supervise and train undergraduate student assistants, temporary employees, and clerical staff.
  9. Ensures compliance with applicable UH, RCUH, state, federal, and sponsoring agency laws, regulations, policies, procedures and other guidelines applicable to fiscal and personnel matters.
  10. Assist the Principal Investigator in the scheduling of Outreach courses, hiring of instructors, and purchasing course materials.
  11. Work with the OSAS Advisor and the American Samoa student services team in advising, admissions, applications, registration, and enrollment. Track student progress, activity, and information as required by federal regulations.
  12. Prepare reports, memos, and other pertinent documents on behalf of the Principal Investigator; ensure appropriate dissemination of information and supplies via mail and email.
  13. Conduct interviews of instructors, stakeholders, and current/alumni candidates for their feedback on the TTTAP program. Compile and analyze feedback, and transpose to annual report.
  14. Compile all TTTAP data and transpose to an annual report using a TTTAP Annual Report template.
  15. Coordinate and compile semester course evaluations.
  16. Other duties as assigned
Minimum Qualifications
  1. Possession of a baccalaureate degree in Business Administration or related field and 0 year(s) of progressively responsible professional experience with responsibilities for Business Administration; or equivalent education/training or experience.
  2. Functional knowledge of principles, practices and techniques in Business Administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.
  3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with Business Administration.
  4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of project administration.
  5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
  6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
  7. Demonstrated ability to operate a personal computer and apply word processing software.
  8. Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Desirable Qualifications
  1. Familiarity with Kuali Financial and RCUH financial systems and processes.
  2. Knowledge and/or expertise with processing RCUH and UH personnel documents.
  3. Demonstrated ability to use spreadsheets (Excel) programs for financial analysis and database software (FileMaker Pro) on a personal computer

To Apply:
Submit cover letter indicating how you satisfy the minimum and desirable qualifications, UH Form 64A (attach resume), names and contact information (including email addresses) of 3 professional references, and official transcripts (copies acceptable; however, official transcripts are required upon hiring) to the address below.
Address:
  1. Attn: Deborah Zuercher
  2. University of Hawaii at Manoa, College of Education
  3. Institute for Teacher Education
  4. 1776 University Ave, Everly 223B
  5. Honolulu, HI 96822
Inquiries:
  1. Deborah Zuercher; 808-956-8502; zuercher@hawaii.edu

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: http://ope.ed.gov/security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10A of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.