Work at UH Advertisement

Executive Administrator and Secretary of the Board of Regents
Position Number:
Hiring Unit:
Office of the Board of Regents
Manoa Campus
Date Posted:
August 03, 2017
Closing Date:
Continuous - application review begins August 25, 2017
Salary Information:
Commensurate with experience.
Monthly Type:
11 Month
Full Time/Part Time:
Full Time

Other Conditions:
For best consideration, please apply by the first review date of 8/25/17.
Duties and Responsibilities
  2. Pursuant to Chapter 304 of the Hawai’i Revised Statutes, the University of Hawai’i is established as the State University under the general direction, management and control of the Board of Regents. This governing body is composed of fifteen members who serve without pay and are appointed by the Governor of the State of Hawai’i for five (5) year terms.
  3. The position of Executive Administrator and Secretary of the Board of Regents (“Secretary”) is a direct report to the Board of Regents, University of Hawai’i, and serves as the senior executive staff position responsible for planning, coordinating, directing and providing staff support services to the Board of Regents, State Board for Career and Technical Education, and the State Postsecondary Education Commission.
  5. 1. Serves as the liaison between the Boards/Commission and the University administration, providing seasoned and mature judgment in advising and assisting the Boards/Commission members in fulfilling their governance responsibilities.
  6. 2. Plans, directs and provides support services to facilitate the effective decision-making, analysis and review required by the Boards/commission.
  7. 3. Anticipates and identifies issues, problems and concerns on proposed policies brought before Boards/Commission and provides information to members on possible courses of action or alternatives.
  8. 4. Serves as the central point of information and contact for the Boards/Commission. The Secretary must effectively communicate the Boards’/Commission’s position to the various constituencies, such as administrators, faculty, staff, students, legislators, government officials, and the broader statewide community. Conversely, the Secretary must have the confidence and respect of the Boards/Commission and the University’s President to effectively convey to the members, either singularly or collectively, the University administration’s position, perspective, concerns, and questions.
  9. 5. Pursuant to Board of Regents’ Bylaws, Article II.C.3., the Secretary shall serve under the direction of the Board through the Chairperson and shall provide the necessary administrative support services to the Board. The Secretary shall:
  10. a. Prepare and distribute the agenda for each of the regular and special Board and standing and other committee meetings.
  11. b. Schedule regular and special Board meeting dates in consultation with the Chairperson.
  12. c. Record and prepare minutes and reports for each of the regular and special Board and standing and other committee meetings.
  13. d. Be responsible for securing information from the University administration.
  14. e. Acknowledge and answer routine correspondence directed to the Chairperson and/or Board.
  15. f. Serve as liaison between the University administrative staff and the Board.
  16. g. Review policy proposals submitted by the University administration.
  17. h. Maintain a calendar of the Board’s unfinished business.
  18. i. Conduct research and analysis of policies relating to the governance of the University by the Board.
  19. j. Review rules and regulations affecting the University in accordance with the Hawai‘i Administrative Procedures Act.
  20. k. Maintain, collect, and preserve the official records of the Board.
  21. l. Collate and index policies which are adopted by the Board.
  22. m. Serve as “Records Officer” under the State archives program.
  23. n. Serve as “Certifying Officer” of official University documents.
  24. o. Perform additional duties as assigned by the Chairperson and the various standing and other committee chairpersons.
  25. 6. Manages and supervises the staff in the Board of Regents’ office. The Secretary shall provide positive, hands-on, operational leadership for the staff including mentoring, counseling, and training to effectively and efficiently support the needs and further the mission of the Boards and Commission.
Minimum Qualifications
  1. 1. Master’s degree in business, public administration, education or related field or equivalent professional experience.
  2. 2. Five (5) years administrative experience in a large complex organization which involved formulating policies and developing successful strategies to address emerging issues and advance the organization’s goals and vision.
  3. 3. Knowledge of higher education policies, practices, procedures and organization.
  4. 4. Demonstrated excellent interpersonal written and oral communication skills and the ability to work productively and cooperatively with diverse groups.
  5. 5. Proven ability to effectively supervise subordinate staff and work collegially and collaboratively with both internal and external stakeholders.
Desirable Qualifications
  1. Administrative experience in a post-secondary educational institution involving governance issues and knowledge of state structures, including legislative and executive roles and authorities, relating to higher education in a multiple campus organization.

To Apply:
Visit (cut and paste link to your browser) and search for Job Number 2017-00011 to submit an application.
  1. Brenda Shin; 808-956-8601;

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at:, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.