Work at UH Advertisement

Title:
Institutional Support (Fiscal Manager)
Position Number:
0078346
Hiring Unit:
University of Hawaii-West Oahu
Location:
Kapolei
Date Posted:
March 14, 2017
Closing Date:
April 06, 2017
Band:
C
Additional Salary Information:
Salary is commensurate with qualifications and experience.
Full Time/Part Time:
Full Time
Temporary/Permanent:
Permanent
Funding:
General

Other Conditions:
To begin May, 2017.
Duties and Responsibilities
  1. Oversee the management of fiscal records, including expenditures and encumbrances, managing operating allotments, and cash balances and recommend appropriate action.
  2. Prepare and negotiate contracts agreement specifications for the acquisition of goods, services, facilities, and lease/rental agreements. Review terms and conditions and recommend language to comply with University policies.
  3. Review and advise on contract agreements such as Memorandum of Agreements, Memorandum of Understanding, Concession Agreements, Affiliation Agreements, and Rental Agreements.
  4. Consult with University General Counsel and UH Risk Management to resolve issues and areas of concern.
  5. Oversee the capitalization of the campus development project and ensure proper recordation of assets.
  6. Develop an internal accounting system to monitor & oversee all CIP, construction projects and repair and maintenance (R&M) projects to include change orders & disbursements for all campus development projects.
  7. Ensure all payments are properly documented and invoiced as work is completed, and in accordance with policies and procedures.
  8. Oversee the preparation and issuance of purchase orders, contract encumbrance forms, invitations to bid, bid specifications, technical specification, and requests for quotations for the UHWO campus development projects.
  9. Develop and implement an internal system to ensure assets are properly recorded to the University's Fixed Assets System and proper depreciation is taken.
  10. Develop and implement operational policies, procedures, and internal controls for the campus in accordance with university, state and federal policies and procedures.
  11. Provide research and gather operational information from other university campuses and advise campus administrators and managers.
  12. Evaluate departmental functions regularly to ensure continual quality improvement of services, compliance to policies and procedures, and efficiency of processes.
  13. Conduct periodic audits university, develop and implement accounting, reporting and internal controls to uphold the fiscal integrity of the university.
  14. Direct the Bursar activities in the Cashier’s Office to include oversight of BANNER financial transactions and reporting, account receivables, third party billing, collections and deposits.
  15. Direct and oversee the payroll function of the institution to ensure timely and accurate payments. Ensure confidentiality of records and provide resolutions for missed payments and overpayment situations. Oversee the distribution of paychecks.
  16. Provide expert and accurate guidance to administrators and program heads on the development of extramural grants/contracts. Review proposals for compliance with University and granting agency policies and guidelines.
  17. Responsible for revenue and general obligation bonds and loans to include procurement and interest/debt service payments.
  18. Work with UH System, RCUH, and UHF administrators to resolve concerns and issues and to develop viable alternatives to meet the needs of the campus.
  19. Conduct campus-wide training sessions regarding fiscal and administrative policies and procedures.
  20. Supervise fiscal staff performance, implement corrective actions as needed, and oversee training of individuals in the performance of duties.
  21. As director of the department, emphasize excellent customer service and ensure quality service is provided to all campus users including faculty, staff, students, system personnel, and the general public.
  22. Provide senior leadership to the Vice Chancellor for Administration by identifying and analyzing problems and gather data to provide solid, reliable recommendations.
  23. Participate in University committees and advisory boards.
  24. Review and approve all personnel documents verifying fund availability and position approval.
  25. Work closely with the Campus Budget Director to develop a monitoring system for departments to track expenditures against budget allocations.
  26. This position is designated the Director of Fiscal Services for the University of Hawaii-West Oahu (UHWO) campus.
  27. Serve as chief fiscal administrator and responsible for a wide variety of fiscal and business management functions of the college to include but not limited to procurement, contracts and grants, campus development,
  28. bursar/cashiering, account receivables, payroll and establishing expenditure controls.
  29. Serve as subject matter expert and leader on campus for all business, financial and fiscal matters.
  30. Responsible for a full range of funds and accounting controls for General, Special, Revolving, Federal and extramural awards, general and revenue bonds, RCUH revolving accounts, and UH Foundation (UHF) accounts.
  31. Responsible for all procurement activities for UHWO to include credit and non-credit programs, campus development, construction, capital improvement projects, facilities use, and enterprise operations.
  32. Assure compliance with RCUH, UHF, State and Federal rules, regulations and policies.
  33. Other duties as assigned
Minimum Qualifications
  1. Possession of a baccalaureate degree in Accounting, Business Administration or related field and 7 year(s) of progressively responsible professional experience with responsibilities for governmental accounting, budgeting, and/or financial management; or equivalent education/training or experience.
  2. Advanced and comprehensive knowledge and understanding of a wide range of developing and emerging concepts, principles and methodologies of the assigned in budget implementation, accounting, procurement, contract preparation and administration.
  3. Comprehensive knowledge and understanding of a wide range of principles, theories, federal and state laws and systems associated with in budget implementation, accounting, procurement, contract preparation and administration.
  4. Demonstrated ability to understand problems from a broad interactive perspective and use reasoning to discern underlying principles and issues when problem solving, and apply creative thinking to resolve problems in new and unprecedented approaches.
  5. Demonstrated written and verbal competence in presenting ideas, concepts and models clearly using persuasion and negotiation to build consensus and cooperation.
  6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
  7. Demonstrated ability to operate a personal computer and apply word processing software.
  8. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
  9. Extensive knowledge of government principles, practices and techniques of asset, liability, revenue and expenditure accounting.
  10. Extensive knowledge of principles and practices of higher education policies and procedures, and federal and extramural funding administration.
  11. Demonstrated ability to prepare and maintain comprehensive records and reports utilizing computerized spreadsheets.
  12. Demonstrated ability to exercise judgment, tact, patience and discretion in applying and explaining policies and procedures.
  13. Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Desirable Qualifications
  1. Procurement experience in a public higher education institution with specialization in the administration of state appropriated funds.
  2. Knowledge of administrative policies and procedures of the University of Hawaii, RCUH, State of Hawaii, federal government, and UH Foundation.
  3. Proficient in UH financial systems such as Kuali, eThority, RCUH, BANNER, and IFAS.
  4. Experience with credit and noncredit programs to include agreements, budget preparation, revenue collections and projections, and procurement.
  5. Demonstrated financial management and procurement experience in higher education to include tuition and fees, noncredit programs, international programs, extramural grants, construction and execution of contracts and agreements.
  6. Certified by the State Procurement Office (SPO) to approve construction related procurement.
  7. Knowledge of Hawaii State Government Capital Improvement Project and construction processes.
  8. Knowledge of payroll systems such as Timesheet and Payment System (TAPS) and Student Employment & Cooperative Education System (SECE).
  9. Demonstrated record of progressive leadership.

To Apply:
Submit cover letter indicating how you satisfy the minimum and desirable qualifications, resume, UH Form 64A (attach resume) , names of 3 professional references, and a duplicate copy of your official transcript showing highest degree (official transcripts will be required at the time of hire). Application materials should be e-mailed as a MS Word or PDF file attachment to: uhwohr@hawaii.edu . Please be sure to include the position title and number in the subject line. Please do not include any self-identifying photos, they will be redacted. Please redact references to social security numbers and birth date on transcript copies. All items become the property of the University of Hawaii-West O‘ahu and will not be returned.
Inquiries:
  1. UHWO HR Office; 808-689-2525; uhwohr@hawaii.edu

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: http://ope.ed.gov/security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10A of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.