Work at UH Advertisement

Institutional Support (Facilities Contract Manager)
Position Number:
Hiring Unit:
VP for Administration, Facilities Business Office
Date Posted:
March 14, 2017
Closing Date:
March 30, 2017
Full Time/Part Time:
Full Time

Other Conditions:
Appropriated funds. Position to begin approximately April 2017.
Duties and Responsibilities
  1. Administers and manages all facets of facilities and construction project procurement including invitation for bids, request for proposals, design/build solicitations, request for quotations, IDIQ (indefinite delivery/indefinite quantity), and other methods of source selection.
  2. Directs all facets of the contracting cycle including award of contracts, contract administration, monitoring vendor performance, and the modification, termination, and closing of contracts.
  3. Ensures all facets of the selection process and contracts for professional services are done in accordance with the applicable State statutes, Hawaii Administrative Rules, and University Administrative Procedures.
  4. Provides advice on the interpretation and implementation of procurement statues, policies, procedures, and requirements and ensures that processes and documents comply with applicable laws.
  5. Develops and amends contract terms and provisions to ensure that the University is protected.
  6. Directs the development and implementation of policies, procedures and best practices which conform to applicable federal and state laws, rules and regulations, University policies and procedures and professional management principles and practices.
  7. Develops standard forms and templates to ensure that the procurement of facilities and construction is executed in accordance with applicable laws and contract provisions.
  8. Develops and implements the standards in the evaluation and solicitation of university-wide services for repair and maintenance needs.
  9. Provides contract administration support for all University Project Managers and internal customers.
  10. Manages the legal and contract remedies for protests and prepares necessary documents to support the University.
  11. Ensures all required procurement and contract information is recorded in the University’s project management system and/or the financial system.
  12. Conducts periodic training of University personnel regarding State laws and University policies and procedures governing purchasing.
  13. Provides technical advice, interpretations and/or makes effective recommendations regarding applicable policies, procedures and other administrative requirements to administrators, faculty and staff.
  14. Develops and/or presents to management and/or other personnel written and/or oral reports and/or recommendations.
  15. Provides general administrative staff support for the organizational group or technical program.
  16. Advises supervisor of the progress of projects assigned, anticipated problems, major policy changes expected affecting specialized area, and completion of projects assigned.
  17. Resolves operational and administrative matters in accordance with current policies, procedures, and directives as requested.
  18. For federally funded purchases, checks terms and conditions of the applicable federal contract or grant to determine whether special approvals are required or special conditions must be included in the contract terms and conditions.
  19. Plans, coordinates, analyzes, and/or supports work within designated subject matter areas.
  20. Other Duties As Assigned
Minimum Qualifications
  1. Possession of a baccalaureate degree in Economics, Business Administration, Public Administration, Engineering or related field and 8 years of progressively responsible professional experience with responsibilities for procurement, contracting or public purchasing in which 5 years have been in managing an office including supervision of professional staff or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
  2. Advanced and comprehensive knowledge and understanding of a wide range of developing and emerging concepts, principles and methodologies of the assigned area of procurement and contract administration.
  3. Comprehensive knowledge and understanding of a wide range of principles, theories, federal and state laws and systems associated with public procurement.
  4. Demonstrated ability to understand problems from a broad interactive perspective and use reasoning to discern underlying principles and issues when problem solving, and apply creative thinking to resolve problems in new and unprecedented approaches.
  5. Demonstrated written and verbal competence in presenting ideas, concepts and models clearly using persuasion and negotiation to build consensus and cooperation.
  6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
  7. Demonstrated ability to operate a personal computer and apply word processing software.
  8. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
  9. Experience in the developing, soliciting, contract administration of Design Build Construction and IDIQ (Indefinite delivery/indefinite quantity)and managing programs.
Desirable Qualifications
  1. Administrative experience in a college or university, a governmental agency or a large private organization with specialization in procurement, information technology or related areas.
  2. Knowledge of administrative policies and procedures typical of an institution of higher education.

To Apply:
This is an apply2workatuh recruitment and requires an apply2workatuh user account to upload the required documents. Please go to: (cut and paste to your browser) to submit your interest in applying for this position. Application requirements include: 1) Cover letter to Selection Committee indicating interest in the position and how you satisfy the minimum and desirable qualifications of the position, 2) UH Form 64B (enter credentials including education, experience, etc.), 3) resume, 4) names and contact information including e-mail addresses of at least 3 professional references and 5) one copy of educational transcripts (with any references to social security number, date of birth, place of birth and parent's names redacted).
  1. Brenda Shin; 808-956-8601;

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

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In accordance with Article 10A of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.