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Academic Support (Educational Sp - Grants Coordinator)
Position Number:
Hiring Unit:
Dean's Office
Leeward Community College
Date Posted:
March 14, 2017
Closing Date:
April 25, 2017
Additional Salary Information:
PBB; minimum $4,196
Full Time/Part Time:
Full Time

Other Conditions:
To begin approximately 05/17, pending availability of funds and actual staffing requirements.
Duties and Responsibilities
  1. As the Grants Coordinator, promotes grant development, implementation, assessment/evaluation, and reporting at Leeward Community College.
  2. Collects and analyzes data using information sources including, but not limited to, Banner, surveys, and management information systems, and directly from program and administrative units of the College to identify possible areas of need or under-utilization which may benefit from grant funding.
  3. Researches grants (scope and nature, requirements, specifications and funding) that may support programmatic improvements or initiatives, STEM (Science-Technology-Engineering-Mathematics), and/or Native Hawaiians.
  4. Researches grant opportunities for the purpose of developing additional funding resources for both current and proposed services and programs at the College.
  5. Discuss with administrators, faculty and staff, parties that may be interested in apply for grants.
  6. Participates in the planning and preparation of grant proposals by providing guidance and assistance to investigators in the interpretation of funding regulations and requirements.
  7. As required, supports and assists investigators with granting agencies and the Office of Research Services in the budgeting and preparation of grant proposals.
  8. Consults with PIs and other relevant UH officials to understand the needs of programs and resolve any questions or issues related to the terms and conditions of sponsored contracts, grants, cooperatives, or other agreements.
  9. Identify and determine whether the financial, technical, and legal terms are in compliance with applicable federal and state laws, rules, and regulations, and University policies.
  10. Draft alternate provisions to unacceptable terms in conjunction with PI to negotiate such terms with funding agency.
  11. Works in conjunction with and supports principal investigators (PI), deans, etc. to implement and coordinate research strategies/ procedures to support grants development and data analysis, and assist in the preparation of internal and external reports.
  12. Monitors and coordinates the administration of post-award grants to ensure that budgeting and administrative policies, procedures, and agency requirements are being followed.
  13. As requested by campus administration, governance bodies, and other constituencies reports findings and status related to current and/or pending grants.
  14. Keeps abreast of current policies, procedures, regulations, and other statutory requirements, and ensures that College personnel are aware of applicable requirements for current grants.
  15. Other duties as assigned
Minimum Qualifications
  1. Possession of a baccalaureate degree in Social Sciences, Education, Business, or related field and 3 year(s) of progressively responsible professional experience with responsibilities for institutional research, grant development/management, program management; or equivalent education/training or experience.
  2. Considerable working knowledge of principles, practices and techniques in the area of grant or program management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
  3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with higher education systems, grants, and contracts.
  4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
  5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
  6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
  7. Demonstrated ability to operate a personal computer and apply word processing software.
  8. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
  9. Ability to develop effective planning processes.
  10. Demonstrated ability to work with various constituencies within the college environment.
  11. Ability to advise and assist project directors, administrators, and other constituencies within the college on matters regarding federal and state laws and grant regulations.
  12. Ability to analyze both business and academic practices and policies and their impacts on college operations.
  13. Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Desirable Qualifications
  1. Experience supporting grant development and required grant reporting.
  2. Knowledge of current issues in higher education that involve assessment such as student learning outcomes, student learning initiatives, pre-college remediation, and program review.
  3. Knowledge of web design and desktop publishing.
  4. Familiarity with national and local labor data sources in order to provide grant proposers with relevant and current information on the labor market in terms of new and emerging industries, occupations, etc.
  5. Familiarity with personnel documents/information, university financial information systems for report/budget verification, grant submission, routing for approval or review of expenditures for reporting and/or audit requests.
  6. Knowledge and/or experience with reviewing request for proposals for extramural federal, private, state and/or other funds with the ability, knowledge and/or skills applicable to higher education, State, Federal and/or Private policies and procedures.

To Apply:
Submit to the address below: 1) UH Form 64B (enter credentials including education, experience, etc.), 2) official graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position (Copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire. On-line transcripts or academic record/grade summaries will NOT be accepted. Diplomas and copies will NOT be accepted.), 3) a brief one-page statement outlining how you meet the minimum and desirable qualifications, 4) three letters of recommendation (optional) attesting to job performance and personal character, and 5) resume (optional). Separate documents and application materials must be submitted for each position. All requested documents/information must be postmarked by the closing date and become the property of the college. No electronic transmission will be accepted. Original signature required on application. Failure to submit all required documents shall deem an application to be incomplete and will not be considered.
  1. Human Resources Office
  2. Leeward Community College
  3. 96-045 Ala Ike
  4. Pearl City, HI 96782
  1. 808-455-0326

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