Work at UH Advertisement

Institutional Support (Admin & Fiscal Support Sp)
Position Number:
Hiring Unit:
John A. Burns School of Medicine, Area Health Education Center (AHEC)
Kaka'ako Campus
Date Posted:
March 14, 2017
Closing Date:
March 30, 2017
Full Time/Part Time:
Full Time
Temporary - Not to Exceed: June 30, 2017
Federal funds

Other Conditions:
To begin approximately April 2017. Renewable based on funding availability and performance.
Duties and Responsibilities
  1. Provides fiscal and administrative support in the operations of the Hawaii/Pacific Basin Area Health Education Center (AHEC).
  2. Collects financial and statistical data from existing files necessary for budget preparation, and periodic project status reports.
  3. Reviews proposed grant budgets for accuracy and compliance with grant guidelines.
  4. Initiates, audits completes a wide variety of financial & personnel transactions, such as purchase orders, requisitions, invoices, & various HR documents.
  5. Reviews proposed vs. actual expenditures, inventory of equipment, & vacation/sick leave accrual to ensure compliance with existing policies & regulations.
  6. Provides technical advice and assistance to administrators, staff, & subcontractors on finance, purchasing, property management, personnel matters, & the applicable regulations governing each.
  7. Supervises student assistants when necessary.
  8. Assists office manager with administering overall fiscal operations of the program, preparing program budgets, & monitoring & controlling expenditures in accordance with the budget plan as well as federal & state procurement policies & procedures.
  9. Acts as contact for all AHEC programs, & directs people to the right person &/or resource to get the information they need.
  10. Initiates, reviews & ensures correctness of documents & other paperwork for hiring personnel, including temporary hires, UH/RCUH hires & student assistants.
  11. Provides basic web research on job openings & resources available in Hawai'i as well as other topics needed.
  12. Assists in the research & preparation of grant writing, contract proposals, agreement for services, & memorandum of agreements/understandings.
  13. Other duties as assigned
Minimum Qualifications
  1. Possession of a baccalaureate degree in Business Administration, Finance, Human Resources Administration, Communications, or related field and 1 year(s) of progressively responsible professional experience with responsibilities for financial or cost accounting; or equivalent education/training or experience.
  2. Functional knowledge of principles, practices and techniques in Business Administration, Human Resources Administration, Communications, and/or Finance demonstrated by knowledge, understanding and ability to apply concepts, terminology.
  3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with Business Administration, Human Resources Administration, Communications,and/or Finance.
  4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the Business Administration, Human Resources Administration, Communications, and/or Finance.
  5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
  6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
  7. Demonstrated ability to operate a personal computer and apply word processing software.
  8. Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
  9. Knowledge of the principles and practices of personnel administration.
  10. Knowledge of the theories, principles and practices of organization and management.
  11. Ability to analyze, interpret and apply financial and general administrative rules and regulations to a variety of work situations.
  12. Ability to use excel spreadsheet, word processing, data base applications, Internet research and other business related programs.
Desirable Qualifications
  1. Familiarity with UH and RCUH administrative policies and procedures. Experience relating to the administration of public and private grant funds.

To Apply:
Submit resume, cover letter indicating how you satisfy the minimum and desirable qualifications, UH Form 64A (attach resume), names and contact information (including email addresses) of 3 professional references and official transcripts (copies are accepted with application, but originals are required upon hire) to the address below.
  1. Erica Davis, Associate Director; 808-692-1069;

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at:, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10A of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.