Work at UH Advertisement

Instructional and Student Support (Financial Aid Sp)
Position Number:
Hiring Unit:
Student Affairs
Windward Community College
Date Posted:
March 14, 2017
Closing Date:
April 04, 2017
Full Time/Part Time:
Full Time
General funds

Other Conditions:
To begin May 2017.
Duties and Responsibilities
  1. Assists supervisor in determining applicant aid eligibility in accordance with all applicable regulations, guidelines, and audit standards.
  2. Assists with the analysis of eligibility and financial need for specific aid for each student, including type and amount of aid, in accordance with all applicable regulations, guidelines, and audit standards.
  3. Assists supervisor in providing financial aid planning and counseling services to current and prospective students. Informs students of available aid and provides support in meeting eligibility and processing requirements.
  4. Performs academic progress checks of individual students prior to awarding financial aid. Applies appropriate federal regulations and campus progress policy. Determines eligibility and financial aid status decisions based on the calculations.
  5. Assist with Refund and Repayment calculation when required for students who officially or unofficially withdraw.
  6. Assist with notification to student(s) and National Student Loan Data System of financial aid obligations and financial aid holds as required by federal regulation and college policy.
  7. Assists in the administration and maintenance of the scholarship programs.
  8. Assists in the default management program for student loans.
  9. Serves on college and statewide committees. Attends workshops and training to stay current with financial aid regulations and policies.
  10. Monitors and reviews changes (enrollment, personal situation, etc.) affecting award eligibility. Evaluates and revises award amount in accordance with established policies and procedures.
  11. Assists with the maintenance and retrieval of student data stored in various financial aid databases (i.e., Banner, USDOE, etc.). Maintains confidentiality of sensitive information.
  12. May supervise student employees.
  13. Serves as a resource person to all areas of the College and community regarding the activities of the Financial Aid Office, including off-campus service to outreach areas.
  14. Other duties as assigned
Minimum Qualifications
  1. Possession of a baccalaureate degree in Business Administration, Education, Social Sciences, or related field; or equivalent education/training or experience.
  2. Functional knowledge of principles, practices and techniques in the planning and providing counseling services for financial aid demonstrated by knowledge, understanding and ability to apply concepts, terminology.
  3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with the administration of financial aid.
  4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of financial aid.
  5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
  6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
  7. Demonstrated ability to operate a personal computer and apply word processing software.
  8. Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
  9. Ability to establish and maintain confidential records.
Desirable Qualifications
  1. Experience administering federal, state, and institutional financial aid regulations and guidelines.
  2. Knowledge and experience with creating and maintaining database and spreadsheet systems, and retrieval of data from these systems.
  3. Ability to supervise clerical and student workers.
  4. Skill in communicating information accurately and ability to provide effective customer service.
  5. Skill in organizing, coordinating, and evaluating projects.
  6. Ability to work accurately with attention to details.
  7. Experience working with community college students.

To Apply:
No electronic submissions will be accepted. Submit the following documents postmarked by the closing date to the address below: 1) UH Form 64A (attach resume) or UH Form 64B (enter credentials including education, experience, etc.), 2) official transcripts verifying minimum educational qualification and course work to date (copies are acceptable, however, official transcripts will be required at the time of hire), 3) a one-page statement outlining how you meet the minimum and desirable qualifications, and 4) three letters of recommendation attesting to job performance and personal character. An incomplete and/or late application will not be considered. Materials submitted become property of the College and will not be returned.
  1. Windward Community College
  2. Office of the Vice Chancellor for Student Affairs
  3. 45-720 Keaahala Road
  4. Kaneohe, HI 96744
  1. 808-235-7466

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

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