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Title:
Institutional Support (Fiscal Administrator)
Position Number:
0080193
Hiring Unit:
UH Manoa/Student Affairs/Student Housing Services
Location:
Manoa
Date Posted:
March 13, 2017
Closing Date:
March 29, 2017
Band:
B
Full Time/Part Time:
Full Time
Temporary/Permanent:
Permanent
Funding:
Special Funds

Duties and Responsibilities
  1. Serves as Fiscal Administrator for Student Housing Services.
  2. Directs and coordinates the preparation of financial statements and all related activity. Analyzes financial statements, interprets operating results and makes specific recommendations for cost reduction/increase.
  3. Interprets instructions and requests from the UH Budget Office and legislative committees and provide financial information.
  4. Determines the amount of fund investment to maximize income by frequently reviewing revenue and expenditure status and fund reserves.
  5. Reviews capital improvement project plans, determines the availability of funds, and advises Supervisor appropriately.
  6. Represents management in all financial audits. Participates and coordinates various external and internal audits. Assists management by considering, evaluating and writing responses to auditors' recommendations.
  7. Directs and coordinates all Student Housing functions and responsibilities related to the bond system.
  8. Assists Supervisor with long range financial projections of future residential facilities.
  9. Develops budgetary instructions for all student housing programs and cost centers.
  10. Assists Supervisor in the coordination of public relations with university administration, legislators, contractors, and the general public.
  11. Interprets state and university policies regarding the procurement of goods and services and ensures that departmental procedures are compliant. Ensures that funds are available.
  12. Resolves complex and difficult procurement issues concerning competitive pricing, specification terms, vendor selections and other purchasing transactions.
  13. Oversees the vendor payment process. Oversees Fiscal Specialist to ensure that payments are timely and in accordance with contract terms.
  14. Interprets state and university payroll policies and procedures and ensures that department procedures are in compliance.
  15. Oversees all activities of the cashier section, ensuring that appropriate protocols are in place and compliant with state and university policies and procedures.
  16. Participates in interdepartmental committees and professional organizations.
  17. Responsible for organizing, researching, coordinating and reporting on special projects as assigned by Supervisor.
  18. Supervises subordinates in their management and supervision of job-related and personal development, establishment of behavioral expectations and the monitoring and evaluation of their performance.
  19. Other duties as assigned
Minimum Qualifications
  1. Possession of a baccalaureate degree in Accounting, Business Administration, Education or related field and 4 year(s) of progressively responsible professional experience with responsibilities for fiscal and accounting management; including 3 years of supervisory experience; or equivalent education/training or experience.
  2. Considerable working knowledge of principles, practices and techniques in the areas of asset, liability, revenue, and expenditure accounting; as well as governmental accounting principles as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
  3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with business management and personnel administration.
  4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
  5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
  6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
  7. Demonstrated ability to operate a personal computer and apply word processing software.
  8. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
  9. Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
  10. Ability to analyze financial statements, discern trends and apply analytical techniques such as ratios to asset and liability accounts.
  11. Ability to draw information from manual and machine prepared reports and prepare income statements of condition.
Desirable Qualifications
  1. Masters Degree from an accredited college or university in Accounting, Business Administration, Education or related field.
  2. Knowledge of Student Housing Services' policies and procedures.
  3. Considerable knowledge of administrative services policies and procedures of the University of Hawaii and State of Hawaii.

To Apply:
Submit cover letter indicating how you satisfy the minimum and desirable qualifications, resume, UH Form 64A (attach resume), names and contact information of 3 professional references and official transcripts to the address below. Copy of transcripts acceptable; originals required upon hire.
Address:
  1. Search Committee #80193
  2. Student Housing Services - Frear
  3. 2569 Dole Street
  4. Honolulu, HI 96822
Inquiries:
  1. Melissa Nakamura; 808-956-8177; maknakam@hawaii.edu

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: http://ope.ed.gov/security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10A of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.