Work at UH Advertisement

Title:
Institutional Support (Admin & Fiscal Support Sp)
Position Number:
0077863T
Hiring Unit:
Office of Undergraduate Education, Academic Development & Technology
Location:
Manoa
Date Posted:
March 10, 2017
Closing Date:
March 28, 2017
Band:
A
Full Time/Part Time:
Full Time
Temporary/Permanent:
Temporary - Not to Exceed: June 30, 2017
Funding:
Special

Other Conditions:
Continuation of appointment contingent upon satisfactory performance and availability of funds
Duties and Responsibilities
  1. Provides a full range of administrative support services for STAR-GPS office
  2. Manage STAR Giving tree, Scholarship & Academic Logic DB applications & reporting; overseeing the coordination of all training to include scheduling, tracking, record keeping, assessment, development of procedures, evaluations
  3. Assists Project Director with problem solving, strategic planning, in managing and handling technically complex and unique situations
  4. Works closely with the Project Director on compliance to assess the compliance training needs of the institution to recommend tools and approaches necessary to promote and enforce compliance with in STAR-GPS
  5. Provides support to the Director of STAR-GPS with assistance in fiscal and administrative duties including budgeting, travel, procurement, and personnel
  6. Provides technical advice, interpretations and/or makes effective recommendations regarding applicable policies, procedures and other administrative requirements to staff
  7. Provides support in the coordination and implementation of office administrative contacts with the community
  8. Assist in drafting technical reports, and journal publications
  9. Assist with the organization of community workshops and conference presentations as well as through various media venues
  10. Assists in the planning and coordination of campus events; distributes information on upcoming training programs via social media and print; ensures that appropriate forms are completed on a timely basis for training and workshops
  11. Coordinates and supports the 'Automatic Admissions initiative' for Community College students into a four-year campus by ensuring that the functional and technical enhancements are implemented as directed by the system-wide board
  12. Coordinate the communication between the STAR-board and the STAR team developers for the 'Reverse Transfer Initiative' system-wide enabling cross campus degrees.
  13. Plans, coordinates, implements, or supports a limited portion of creation & maintenance of databases for managing interactions with other campuses
  14. Work with UH fiscal officers and agency’s Grants Management Specialists in resolving discrepancies, closeout figures and reports
  15. Analyzes, develops, reviews, or administers management or administrative budget items such as purchasing office supplies and other tasks of limited scope and complexity
  16. Prepares and reviews all fiscal transactions and documents for funding availability and compliance with federal, state, UH, RCUH, UH Foundation, and funding agency policies and procedures as applicable
  17. Obtains and reviews for completion pertinent personnel documents for appointments prior to transmittal to the fiscal office
  18. Serves as the STAR liaison with other UH campuses to respond to inquiries and resolves problems
  19. Assists in developing, writing, and classifying student assistant position descriptions inputted into the SECE system. Monitors students’ timesheets and reviews requests for pay increment and/or promotion
  20. Learns and applies methods, techniques, and principles of the specialty area in scholarships and agreements
  21. Serves on committees and planning groups as requested
  22. Actively participates in professional training and development
  23. Other duties as assigned
Minimum Qualifications
  1. Possession of a baccalaureate degree in Business Administration or related field and one (1) year of progressively responsible professional experience with responsibilities for business administration, fiscal administration, procurement, office management, accounting, or equivalent education/training or experience.
  2. Functional knowledge of principles, practices and techniques in fiscal and personnel administration and management demonstrated by knowledge, understanding and ability to apply concepts, terminology.
  3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with fiscal and personnel policies and procedures.
  4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of fiscal and personnel administration and management.
  5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
  6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
  7. Demonstrated ability to operate a personal computer and apply word processing software.
  8. Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
  9. Demonstrated ability to establish and identify priorities and organize resources
  10. Demonstrated ability to effectively resolve issues in a collaborative and professional manner
  11. Demonstrated ability to effectively communicate and exercise high level of customer service
  12. Demonstrated ability to develop creative options and solutions to problems
  13. Familiarity with social media sites (Facebook, Twitter, Instagram, Flickr, etc.)
  14. Proficiency in Microsoft Word, Excel, and PowerPoint programs and database administration
Desirable Qualifications
  1. Functional knowledge of STAR, Banner and other student information systems.
  2. Familiarity with UH and RCUH policies and procedures, rules and regulations
  3. Demonstrated ability to be flexible and creative in effective problem-solving on a campus-wide scale

To Apply:
Submit cover letter indicating how you satisfy the minimum and desirable qualifications, UH Form 64A (attach resume), names and contact information of 3 professional references and official transcripts to the email address below. (Copies of the official transcript will be accepted, but an original transcript must be submitted, if selected, prior to hire. Unofficial web transcripts or other course and grade reports (e.g., Star reports for UHM) will not be accepted.)
Inquiries:
  1. Gary Rodwell; grodwell@hawaii.edu

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: http://ope.ed.gov/security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10A of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.