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Title:
Institutional Support (Human Resources Sp)
Position Number:
0077180
Hiring Unit:
Office of Public Health Studies
Location:
Manoa
Date Posted:
March 06, 2017
Closing Date:
April 05, 2017
Band:
B
Additional Salary Information:
PBB; minimum $4,196/mo
Full Time/Part Time:
Full Time
Temporary/Permanent:
Permanent
Funding:
General

Duties and Responsibilities
  1. ** Serves as personnel officer for the Office of Public Health Studies.
  2. ** Provides lead support and guidance to the Office of Public Health Studies in all areas of employee recruitment and hiring including position establishment, advertising, employee hiring procedures, and search committee establishment and functioning.
  3. ** Provides consultation and advise to faculty and staff on position classification according to UH and RCUH policies and procedures.
  4. ** Consults with faculty and staff to understand the needs of the program and provide guidance on the establishment of appropriate positions to accomplish program objectives.
  5. ** Interprets and applies applicable personnel rules and regulations, including EEO/AA requirements, BOR policies, UH Administrative Procedures, State of Hawaii Civil Service Policies & Procedures, and UH Executive Policies.
  6. ** Reviews for accuracy and compliance all personnel related documents.
  7. ** Provides technical advice, interpretations, and recommendations regarding applicable personnel policies, procedures and administrative requirements to faculty and staff.
  8. ** Provides assistance and guidance with position vacancy advertising and reviews and approves all ads and ensures for accuracy and compliance with EEO/AA and University policies, procedures, rules and regulations.
  9. ** Works with search committees to establish interview and candidate evaluation procedures which are uniform and in compliance with EEO/AA guidelines. Reviews and approves Form 17 recruitment forms.
  10. ** Represents the university and its personnel policies and procedures in discussions with faculty, project support staff, and clerical personnel to resolve conflicting information.
  11. ** Responsible for the recruitment and appointment of all Graduate Assistants. Provides guidance and advice to faculty on the hiring, funding, and internal appointment process of GAs and coordinates appointments through the Graduate Division.
  12. Oversees the recruitment and appointment of all student assistants for the OPHS. Trains faculty and staff on the use of the on-line SECE system and SECE hiring rules and regulations.
  13. ** Responsible for all OPHS immigration processing including J-1, H-1, visiting scholar, and other visa related actions. Interprets applicable immigration laws and procedures and works directly with central offices in all immigration matters.
  14. ** Interprets collective bargaining contracts to answer questions or resolve issues on employee rights and responsibilities and related matters governed by collective bargaining. Provides guidance to faculty and staff using tact and good judgment.
  15. ** Responsible for the generation and maintenance of all PNF actions for position establishment and change actions in Peoplesoft. Troubleshoots and resolves related problems.
  16. ** Administers the EUTF and yearly open enrollment process. Provides timely information, advice and consultation on medical plan changes to faculty and staff and processes all new and change actions.
  17. ** Responsible for the leave accounting system and employee benefits programs and provides advice, consultation, and benefits information to faculty and staff.
  18. Gathers information and analyzes data from a variety of sources to generate external and internal staffing reports for upper management and central offices. Provides analysis and interpretation of report results to supervisor.
  19. ** Responsible for all casual hire recruitments and appointments and SCOPIS payroll. Advises faculty on casual hire rules and procedures and oversees departmental approval and Form 6 actions for accuracy and compliance.
  20. ** Generates SF-1 Request for Position Action forms for all required position actions when needed and reviews SF-1s generated by the departments for accuracy and completeness.
  21. ** Keeps up to date on current UH and RCUH human resources policies, procedures and related federal and state regulations. Attends meetings, and provides and receives training relating to changing personnel policies and procedures in various areas.
  22. ** Communicates and confers with system offices, state offices, RCUH and UH administrators, and department contacts to resolve personnel related issues and complete personnel actions.
  23. ** Responsible for audit compliance and accountability of all personnel records. Maintains all personnel files according to state law and university regulations.
  24. ** Serves as key adviser, and trainer to OPHS professional, support, and clerical staff in the use of SCOPIS, SECE, Work@UH, and Form 17 online systems and troubleshoots and resolves related problems.
  25. ** Supervises student assistants and project clerical staff in technical personnel matters and workflow.
  26. ** Works as “team member” to identify, coordinate, and solve personnel related problem areas. Develops recommendations for procedural and operational changes, and implements changes and adjustments on consultation with supervisor.
  27. Other duties as assigned
Minimum Qualifications
  1. Possession of a baccalaureate degree in human resources management, business administration, or related field and 3 year(s) of progressively responsible professional experience with responsibilities for human resources management; or equivalent education/training or experience.
  2. Considerable working knowledge of principles, practices and techniques in the field of human resources management or related field as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
  3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with human resources management.
  4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
  5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
  6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
  7. Demonstrated ability to operate a personal computer and apply word processing software.
  8. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
  9. Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Desirable Qualifications
  1. Knowledge of University of Hawaii administrative and personnel regulations and procedures.
  2. Experience with PeopleSoft.
  3. Experience with Microsoft Excel.

To Apply:
Please submit a cover letter indicating how you satisfy the minimum and desirable qualifications, UH Form 64A (attach resume), names of 3 professional references (including e-mail addresses and phone numbers) and official transcripts to the address below.
Address:
  1. Lorna Ramiscal
  2. Office of Public Health Studies
  3. University of Hawaii at Manoa
  4. 1960 East West Road, Biomedical Sciences Building D208
  5. Honolulu, HI 96822
Inquiries:
  1. Lorna Ramiscal; 808-956-4554; lornaram@hawaii.edu

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: http://ope.ed.gov/security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10A of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.