Work at UH Advertisement

Institutional Support (Admin & Fiscal Support Sp)
Position Number:
Hiring Unit:
Office of Research Services
Hilo Service Center
Date Posted:
January 09, 2017
Closing Date:
April 10, 2017
Additional Salary Information:
Commensurate with education and experience.
Full Time/Part Time:
Full Time
Temporary - Not to Exceed: June 30, 2017

Other Conditions:
  • Extended until 04/10/17. This position is located on the University of Hawaii at Hilo campus; annually renewable every July 1st, contingent upon performance and availability of funds.
Duties and Responsibilities
  1. Analyzes, develops, reviews, or administers management or administrative policies on extramurally sponsored activities of limited scope and complexity.
  2. Assists senior specialists in the performance of detailed and routine work related to review of extramurally sponsored contracts, grants, & agreements.
  3. Performs or assists with reviews & analyses to provide information on UH policies & funding sponsor's conditions.
  4. Receives training relative to federal, state, & UH policies and procedures, e.g., APM's, OMB Circular's, FAR & DFARS in the specialty area of extramurally sponsored contracts & grants.
  5. Serves as source of support services in contract management e.g., field inquiries on contract status, ensure fully executed contracts received from funding sponsors are complete & unaltered, provide limited technical advice to UH personnel at many levels.
  6. Plans, coordinates, implements, or supports a limited portion of creation & maintenance of databases for extramurally sponsored awards in support of ORS Contracts of limited scope and complexity.
  7. Assists higher level personnel in the performance of assigned duties, e.g., limited contract review, research & compilation of information on laws, regulations, codes.
  8. Provides staff support in the coordination and implementation of a functional specialty in sponsored award review & negotiation where good judgment is required to provide sound advice.
  9. Learns and applies methods, techniques, and principles of the specialty area in extramurally sponsored contracts, grants, & agreements.
  10. Other duties as assigned
Minimum Qualifications
  1. Possession of a baccalaureate degree in arts, humanities, or sciences; or equivalent education/training or experience.
  2. Functional knowledge of principles, practices and techniques in analytical reasoning & writing demonstrated by knowledge, understanding and ability to apply concepts, terminology.
  3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with universities, research, administration, or financial systems.
  4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the processing of legal, administrative, or financial documents.
  5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
  6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
  7. Demonstrated ability to operate a personal computer and apply word processing software.
  8. Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Desirable Qualifications
  1. Specialized knowledge of Word.
  2. Working knowledge of Excel.
  3. Certified as a public notary.
  4. Experience in legal, financial or administrative settings.

To Apply:
This is an apply2workatuh recruitment and requires an apply2workatuh user account to upload the required documents. Please go to: to submit your interest in applying for this position. Application requirements include: 1) Cover letter to Selection Committee indicating interest in the position and how you satisfy the minimum and desirable qualifications of the position, 2) UH Form 64B (enter credentials including education, experience, etc.) 3) resume, 4) names and contact information including e-mail addresses of at least 3 professional references and 5) one copy of educational transcripts (with any references to social security number, date of birth, place of birth and parent's names redacted).
  1. ORS Human Resources; 808-956-8166;

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at:, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10A of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.