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Director of Research Services
Position Number:
Hiring Unit:
VP Research and Innovation
Manoa Campus
Date Posted:
November 06, 2016
Closing Date:
Continuous - application review begins December 15, 2016
Salary Information:
Commensurate with education and work experience
Monthly Type:
11 Month
Full Time/Part Time:
Full Time

Duties and Responsibilities
  1. The UH system is comprised of a flagship research university, two baccalaureate campuses and seven community colleges, conferring associate, bachelor's, master's, and doctoral degrees. UH also serves Hawai‘i through university and education centers, and research facilities across six Hawaiian Islands. UH carries out its mission through over 9,000 faculty and staff; serves over 60,000 students; currently secures approximately $400 million per year in extramural funding with aggressive growth plans; and contributes over $3 billion to the State of Hawai‘i's economy.
  2. The Office of Research Services (ORS) is a systemwide office that services all campuses and programs of the University of Hawaii (University) by providing the full range of administrative support for extramural contracts and grants from the pre-award stages, through post-award execution, to final project close-out.
  4. The Director of ORS has systemwide authority and responsibility for the development and maintenance of policies and procedures that conform to federal and state laws and University policies for the effective management of extramural contracts and grants.
  5. The Director of ORS is the University’s source for interpretation and application of federal laws and regulations governing contracts and grants as well as other terms and conditions imposed by any sponsor.
  6. The Director of ORS is also responsible for providing or coordinating the systemwide oversight for assuring fiscal compliance with all statutory requirements as well as other contractual terms and conditions that may be imposed by extramural sponsors.
  7. The Director of ORS must maintain, modify and continuously improve the financial management support systems and system of internal controls to meet federal criteria and external audit standards.
  8. The Director of ORS must devise ways and means to effectively and efficiently facilitate the work of its client group, which includes all University faculty who prepare proposals for extramurally funded research and training contracts and grants, and the related staff who are involved with financial management for these awards.
  9. The Director of ORS is the University’s coordinator for services with the Research Corporation (RCUH) and for advising University executives on financial and business relationships between the University and the RCUH.
  10. The Director of ORS maintains a systemwide communications network for the dissemination of essential information relating to the management of extramural awards, and provides periodic training in these matters to all personnel at all University campuses and programs.
  11. The Director of ORS provides overall guidance and direction to the supervisors or major sub-units within ORS to accomplish systemwide goals and objectives as follows:
  12. Contracts and Grants Administration Section
  13. Through service centers on various campuses, the Contracts and Grants Administration Section:
  14. • Reviews all business and financial aspects of extramural contract and grant proposals for formats, budgets, cost sharing, certifications and supporting documentation that may be required by sponsor or University policies.
  15. • Reviews terms and conditions for all sponsored contracts and grants, advising on all health, safety, and legal risk factors involved.
  16. • Coordinate legal reviews and negotiates with sponsors for terms and conditions acceptable to the University and is authorized to execute all awards under $5,000,000. Recommends action to the President for all awards equal to or exceeding $5,000,000.
  17. • Exercises delegated authority from federal funding agencies under the Federal Demonstration Partnership (FDP) or research Terms and Conditions to approve certain post award transactions.
  18. Projects Fiscal Accounting Section
  19. • Establishes and sets up accounts and budgets for all extramural awards.
  20. • Processes all cost reimbursable billings and letter of credit drawdowns.
  21. • Prepares all financial reports and project closeouts.
  22. • Reconciles and submits interest due to federal government on advances.
  23. Projects Financial Services Section
  24. • Handles accounts receivable and collection duties.
  25. • Monitors cost sharing data entered into the University financial system.
  26. • Monitors and coordinates project closeouts.
  27. • Maintains account master files and coordinates deletion of inactive and terminated accounts.
  28. Financial and Administrative Compliance Section
  29. • Coordinates annual Single Audit and all other audits and corrective action plans involving extramural funds and projects.
  30. • Oversees the University's internal control program over extramural awards.
  31. • Maintains and monitors effort certification, including Cost Shared effort systems.
  32. • Ensures subrecipient (subaward) monitoring policies and procedures are in compliance and conduct monitoring procedures.
  33. • Conducts periodic compliance audits and reviews as necessary.
  34. • Monitors conflict of interest and financial conflicts of interest policies and procedures to ensure compliance with applicable federal regulations and sponsor policies.
  35. Cost Studies and Rate Analysis Section
  36. • Prepares the University’s Facilities & Administrative Cost (F&A) Study that is used to establish all F&A rates as well as the schedule of fringe benefit rates for extramural awards. Conducts negotiations with the federal cognizant agency to finalize rates.
  37. • Computes rates for Workers' Compensation, Unemployment Insurance and Terminal Vacation Payout.
  38. • Prepares and maintains the University’s DS-2 Disclosure Statement as required by federal regulations.
  39. • Prepares cost analyses for management such as F&A cost recovery and sharing of F&A cost recovery between units.
  40. • Prepares Prorated Direct Cost rate calculation to ONR for Applied Research Lab.
  41. Information Systems Support Section
  42. • Modifies and maintains University’s electronic research administration (ERA) software such as Kuali Research (formerly known as KualiCoeus, branded at the University as myGRANT) and its modules.
  43. • Provides user training and help desk functions to support ERA products.
  44. • Develops and maintains the Office of Research Services website.
  45. • Develops and maintains database for extramurally funded awards, including development of reports and web reporting tools.
  46. • Maintain, upgrade, and backup ORS server cluster to support ORS functions.
  48. Administrative Operations Section
  49. In addition to providing fiscal and personnel support to the Office of Research Services, the Administrative Operations Section also prepares reports for management and other entities such as the annual report of extramural awards and expenditures and the National Science Foundation (NSF) research & development expenditures survey.
Minimum Qualifications
  1. An earned master’s degree from an accredited university in the areas of business administration, finance, management, higher education administration, public administration, political science, or a related discipline.
  2. At least ten (10) years of professional experience in a senior/managerial position of a major governmental subunit or large, private financial organization involving multi-task business and finance operations.
  3. Knowledge of federal, state, private and higher education institutional rules and regulations.
  4. Demonstrated ability to work well with faculty, administrative leadership and staff.
  5. Exceptional ability to foster relationships with external parties, including a range of government, business, and community organizations and representatives.
  6. Demonstrated ability to communicate effectively – present ideas, both in writing and orally, in an understandable, non-technical manner, with internal and external constituencies.
  7. Well-developed conceptual and analytical skills, including the ability to identify a problem, develop a solution and execute corrective action, either in cooperation with others or independently.
  8. Demonstrated ability to establish effective new organizational processes and improve ineffective processes, gaining organizational acceptance through basic change management skills.
  9. Ability to function successfully in a multi-cultural and multi-ethnic environment.
Desirable Qualifications
  1. An earned doctorate or equivalent terminal degree (eg, PhD) in the areas of business administration, finance, management, higher education administration, public administration, political science, or a related discipline.
  2. Experience as a leader/manager at a major research organization or equivalent professional experience.
  3. Understanding of business and government practices in Hawai‘i, nationally, and in the international arena.
  4. Knowledge of state government fund accounting, federal contract and grant regulations, cost accounting, generally accepted accounting principles (GAAP), and automated financial management systems for large, government type operations.
  5. Knowledge of University of Hawai‘i financial management systems, Research Corporation of the University of Hawai‘i financial management systems, and University organizational and operating structures.

To Apply:
Nominations, inquiries and applications are being accepted for the position. Review of applications will begin on December 15, 2016 and will continue until the position is filled. For best consideration, applications should be submitted by December 15, 2016. Candidates must submit a cover letter summarizing the candidate’s interest and qualifications for the position, a current curriculum vitae, and the names of five (5) professional references, including title and contact information. Electronic submission of materials preferred via email to: To view search information, go to: References will not be contacted without prior notice to candidate. A background check will be made prior to employment.
  1. Michelle Isa-Atta; 808-956-5006;

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

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